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Save the Children Eastern and Southern Africa Regional Office is looking to recruit for a position of Senior Regional Human Resources Manager
Team / Programme: Human Resources
Location: Eastern and Southern Africa Regional Office – Nairobi
Grade: TBC
Contract Type: Fixed term
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: As a key member of the Regional Human Resources team and in close collaboration with the Regional HR Director, you will be responsible for supporting and advising the country programmes on the various HR processes and systems.
About us: For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity.
We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration. Creativity and Integrity.
Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Scope of Role:
Reports to: Regional Human Resources Director
Regional Dimensions: Staff directly reporting to this post: HRIS Officer, HR Assistant
Key Areas of Accountability:
Coordinate Regional and Country Office HR Quality assurance and reporting, ensuring the Save the Children Management Standards is in place and implemented across the Country Office.
Ensure HR policy and procedure are in place and implemented by the Country Offices
Ensure the right systems and processes are in place for recruitment, orientation and induction, compensation and benefit management, performance management and staff development.
Ensure compliance of Country Programmes to the Save the Children Quality standards and building country programme’s capacity to adhere to the standards. Quality assurance and compliance across Country Offices.
In coordination with the Operations Department acting as a conduit between the Country Offices and Regional Office regarding improving systems and process in HR management adding value to the transaction in both directions
Compensation and Benefit
Providing advice on Compensation, Benefits and Regional HR Policy.
Work closely with the centre Compensation and benefit unit to prepare offer for international contract
In coordination with the centre HR issue International staff contracts and set up personal files for each employee.
Assist with pre-employment medical screening administration for International employees.
Coordinate with the centre HR the submission of applications for BUPA membership, Life Insurance, and Long Term Savings plan enrolment for International employees, ensuring this is set up in advance of their start date; and notify new employees accordingly.
Respond to administration related queries on Insurance enrolment for International employees.
Ensure successful completion of HR payroll information for International staff with all documentation submitted accurately and in line with payroll deadlines on a monthly basis.
HRIS
Update the HR information system (HRIS) in a timely and accurate manner. This includes setting up new starters, leavers, amending personal details, updating contract information, inputting performance ratings, training information and running of reports on a monthly basis.
Maintain accuracy and integrity of data through timely input to electronic and hard copy / personal files.
Maintain confidentiality in respect of all candidates’ and employees’ records whether manual or computer maintained and ensure that all records are held securely.
Ensure HR Systems and processes are in place for Humanitarian Responses in the region
In collaboration with the Humanitarian Response Team, Regional HR Director, HR counterparts in country offices throughout the region and the Country Directors, plan, coordinate and implement HR policies and procedures for emergency programs
Coordinate with the country office and establish orientation/induction and exit briefings for humanitarian deployments.
Coordinate and give advice on the national staff benefit for emergency responses
Coordinating potential areas for job swapping, temporary assignments and other recruitment opportunities to enhance Country Offices capacity in both development and emergency programs
Ensure the establishment of a complete data base system across the country offices using HRIS to effectively manage the staffing updates to be used by the Regional Office and country offices for all occasions and especially for emergency scenarios.
Acting as back-up for Country Office HR Directors
In collaboration with the Regional HR Director, providing back-up as required for HR managers in low complexity country offices. This may require occasional on-site support, but will primarily be provided virtually. This may be shared with other members of the regional HR team.
Other
Working closely with the rest of the regional HR team to deliver on the team objectives including any other duties not already prescribed.
Skills and Behaviours (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Qualifications and Experience
Minimum of 7 years in a generalist HR management role; minimum of 2 years’ experience in the Regional role. (with the knowledge of the Eastern and Southern African country context)
Bachelor’s degree in Human resources, general management or business administration.
Technical skills in all aspects of international human resources management with the full employment cycle including employee relations and legal compliance.
Demonstrated ability to work in multi-cultural situations and/or multi-locational settings using a collaborative approach
Experience to support country offices in a hardship and fragile locations.
Demonstrated ability in designing, implementing and evaluating emergency HR management system
Proven ability to handle challenging workload
Excellent written and verbal communication skills
Conversant in practical Human Resource Information System and other relevant soft-wares
Fluency in English
Commitment to Save the Children values
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