Kenya: Supply Chain Intern - Nairobi

Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster-affected communities. The IRC has been operational in South Central (Mudug, Galgadud, Banadir and Nugaal) regions of Somalia, implementing interventions in the areas of Livelihood, WASH and Health, GBV, Governance and Rights reaching out to more than 200,000 conflict and drought-affected population in these regions.

Scope of work

Under the direct supervision of the Supply Chain Officer, the Supply Chain Intern is responsible for supporting the Supply Chain team in delivery of all supply chain functions in Somalia program, Nairobi office.

Specific Responsibilities

• Supports the Supply Chain team in the handling of procurement and other logistical works and documentations


• Print PRs, seek approvals and scan back to requester.


• Enter PR data in prolog in timely manner.


• Send out RFQs and update prolog with quotation details.


• Compile Supply chain documents for payment and submit to SCO for review.


• ·Preparation and submission of PRF and checklist for payment, submission of same to SCO before handing over to finance


• Filing of supply chain documents in organized format as agreed with supervisor.


• Receiving items delivered by suppliers and preparation of a delivery report


• Assist in sending/ receiving of shipments to/from the field sites


• Any other duties assigned by the supervisor

Qualifications:

Personal Characteristics:

• Strong sense of personal integrity, attention to detail, ability to multi-task, team spirit and problem solving abilities.


• Excellent interpersonal and communication skills.


• Remains productive when under pressure.


• Demonstrates a systematic and efficient approach to work.


• Relates and works well with people of different cultures, gender and backgrounds.

Job Requirements:

• Diploma in Business Administration/Financial Accounting or Logistics related field preferred.


• Fluent English (written and spoken)


• Competent with using Computers, especially Microsoft Office Word and Excel spreadsheets and Outlook


• General knowledge of the logistics procedures and tools


• Good mathematical skills