Marie Stopes International Administration Assistant / Receptionist Job in Nairobi Kenya

The responsibility of the Administration Assistant/ Receptionist is to ensure the smooth running of the Marie Stopes Kenya Supporting Office at the front desk area, the compound, kitchen and the toilets. 

The successful operation of the programme greatly depends on the efficient function of the Support Office and as such the Administration Assistant/ Receptionist holds an important role facilitating this.

The Administration Assistant / Receptionist is a member of the Administration and reports to People and Development Administrator.

Job Title: Administration Assistant / Receptionist 

Location: Support Office, Nairobi

 
Reporting to: People and Development Administrator

Probationary Period: 3 months

Marie Stopes International (MSI) is a marketing-focused resulted oriented social business that uses modern management and marketing techniques to provide quality family planning and reproductive health services in more than 43 countries world-wide. 

Marie Stopes Kenya (MSK) is a non-profit social business, working with local partners and the government of Kenya to provide quality, affordable and accessible Sexual and Reproductive Health (SRH) information and services. 

MSK is part of the Marie Stopes International (MSI) global partnership, and works to improve the health and quality of life of women, men, and their families.

The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE

It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES: mission driven, customer focused, results orientated, pioneering, sustainable and people centered

Key Responsibilities and Measures
 
Support Office Management   

• Reception and Office Management – answer telephone, greet visitors and suppliers, see to courier deliveries, and keep reception area neat and tidy. 


• Ensure the front area  is kept neat and tidy, including maintain and water plants and tidy kitchen, liaise with the support staff to ensure the reception area is clean and has a supply of clean water at all times.

Measure: 

• Administrative tasks are fulfilled daily ensuring the smooth running of the Support Office Front desk area.

Supervision of Office Assistants

• Supervise the Office Assistants by formulating a check list and duty roaster which the Office Assistants sign after attending to the areas indicated in the checklist. The areas are toilets, kitchen, office floors, office desks, walls, curtains, windows, signposts etc.  

Measure:

Administrative support to the People and Development Department – incl. filing, photocopying, research, errands and general administrative support to the People and Development Manager as required.    

How to apply:

Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other reference but not your relatives) should be submitted to: recruitment@sheerlogic.co.ke on or before 10th March 2016.

Only shortlisted candidates will be contacted;

NB: Please clearly indicate in the subject line as “Administration Assistant & Receptionist –Support Office”