Retail Administrator Job in Kenya

Position: Retail Administrator – Oil & Gas

Reports to:

 Retail Manager
 

Job Purpose: To provide administrative support to Retail

Department and act as communication focal points with internal and external

parties.

Principal Accountabilities:

• Provide support required by the Retail Team to
  
  achieve targets.


• Interface with Customer Service Department to
  
  follow up and close Retailer/Customers queries by ensuring all complaints
  
  are forwarded to the respective TMs and the Sales Manager and follow up
  
  until completion.


• To organize and manage business meetings,
  
  conferences, seminars, workshops and away days as required.



• Responsible for researching venue and
  
  negotiating prices, monitoring and managing related costs.


• Sending out letters/circulars to all retailers
  
  as need arises


• Secure Visas for staff travelling out of the
  
  country and send invitation letters to visitors visiting the Department to
  
  enable them secure entry visas to Kenya.  Arrange accommodation and
  
  transfers for all visitors


• JDE- receive all orders in the system for the
  
  department per instructions from originators


• Update inventory of all the records in
  
  My-Custody while offering guidelines on classification and storage, whilst
  
  separating records for Archiving and Disposal in liaison with the Records
  
  Manager.


• Keep all files up to date for easy retrieval
  
  of documents


• Purchasing of Department and Retailers
  
  stationery whilst keeping within budget


• Co-ordinate and attend monthly Wing HSSE
  
  meeting and induct all visitors to the wing on safety and evacuation
  
  procedure


• Manage Retail Manager’s Calendar.