Transport Officer Job in Kenya - NGO

International Rescue Committee

(IRC) 

Employee Type: Regular 

Employee Category: Full

Time
 

Job Purpose / Objective: To provide all necessary transport / fleet

management  in support to the field project activities in Kakuma field

office and proceed with maximum efficiency while adhering to IRC’s Supply Chain

Vehicle and Equipment requirements as per the Manual.

Over all Responsibilities:

 Transport

officer will work under the supervision of the Supply Chain Manager and should

be a strong team member who can assist in the continued development of the

supply chain team and contribute to the further effective running of IRC

activities in Kakuma.  

He will be based in Kakuma where IRC

has a large operational base and will be responsible for the effective

management of the driver mechanics, drivers, ambulance cleaners who are based

in Kakuma. 

Transport officer is a key position

within supply chain and carries responsibility in regards to fleet management

for the integrity of the IRC’s supply chain system. 

Supply chain must be able to rapidly

respond to the programs and operations needs, whilst ensuring best practices

and maintaining audit-compliant records. 

Specific responsibilities include:-

Administrative Roles:

• Plan and share with the supply chain manager
  
  for program vehicle annual inspection of vehicles.


• Manage all staff employed in transport sector
  
  that are directly under him & supporting operations for Kakuma Program
  
  by assigning of duties through Delegation, monitoring the performance and
  
  regularly evaluating staff directly supervised by him /her.


• Plan and conduct staff performance reviews for
  
  transport staff directly under his staff management and map out the staff
  
  performance development plan.


• Responsible for transport or fleet management
  
  activities for planning, organizing and reviewing all the program
  
  transport requests and ensuring timely facilitation of the staff transport
  
  for regular, planned, mission and adhoc program and operation transport
  
  needs processing.


• Ensure there is an adequate and neatly
  
  organized filling system for fleet management documentations and reports
  
  in line with IRC supply chain system.


• Responsible for transport staff R&r and
  
  leave planning in an effective and workable deliverable by ensuring clear
  
  staff coverage all the times in transport department.


• Responsible for preparing and planning
  
  driver’s duty roster on monthly basis both for ambulance operation and
  
  regular staff and mission travel movements in the transport department.


• Any other additional responsibilities in the
  
  management of the supply chain functions as in and when assigned by the
  
  supply chain manager.

Transport and vehicles management:

• Directly supervise the transport staff
  
  reporting to him.


• Provide the required technical support to all
  
  transport staff namely; driver mechanics and drivers in the field sites


• Coordinate vehicle allocation and movement.


• Ensure that log books are verified and signed.


• Review and submit fuel vouchers to supply
  
  chain manager for approvals.


• Strictly monitor fuel utilization and vehicles
  
  efficiencies.


• Monitor vehicle maintenance and ensure that
  
  the fleet is serviceable.


• Prepare monthly vehicle reports outlining fuel
  
  usage and maintenance cost per vehicle and motor bikes before sending to
  
  Nairobi.


• Verifies vehicle fuel payments prior to
  
  sending them for approval.


• Provide data and Analyze vehicle running costs
  
  & monthly report


• Devise a vehicle tracking system, which
  
  ensures that the location of all vehicles is known at all time.


• Ascertain and ensure adherence to IRC
  
  Transport and vehicle policy



• Maintain cleanliness of IRC vehicles.


• Provide security of IRC vehicles

Assets and Equipment management

• Ensure that all IRC assets and equipment under
  
  transport department are well maintained


• Ensure that all assets that allocated to
  
  individuals under transport department are signed off equipment issue form
  
  provided by the supply chain officer in charge of asset management


• Ensure that all IRC premises under transport
  
  department are well maintained


• Ensure that the movement of IRC assets is
  
  tracked and advice supply chain officer in preparation for the necessary
  
  documentation for sign off approval when an asset changes its status
  
  within the transport department.

• To attend meetings when requested by the
  
  supply chain manager


• To maintain confidentiality.


• To continually strive to improve working
  
  methods, practices and working relationships within IRC.


• To promote an atmosphere of co-operation and
  
  team spirit among IRC staff.


• To carry out all duties responsibly and act in
  
  a professional manner at all times.

• Monthly Transport report


• Monthly  fuel report for both vehicles
  
  and generators


• Maintenance & equipment monthly reports


• Performance & costs monthly reports for
  
  both vehicles and generators


• Drivers spread monthly spread sheet


• Any other supply chain reports required by
  
  supply chain manager or direct Supervisor.

• Well maintained Fleets for IRC.


• Proper record keeping of IRC fleets


• Timely submission of the Transport Reports


• Provision of effective and efficient transport
  
  and travel and fleet support.


• Implementation of IRC policies and procedures.


• Day to day efficient operations of the
  
  transport and travel

• Diploma in  Transport/fleet management or
  
  motor transport management or any  another  relevant field


• Ability to work under pressure to pursue
  
  multiple tasks simultaneously to successful conclusions;


• Management ability to lead, motivate and
  
  develop staff;


• Positive attitude with good sense of humor;


• Committed team player;


• Ability to organize and prioritize work


• Ability to multi task


• Supervisory skills


• Ability to live and work in a fairly isolated
  
  area and in conditions of limited comfort;


• Basic computer skills (Word, Excel);


• At least Three year’s experience working as a
  
  transport officer;


• The following experience will all be
  
  advantageous: previous NGO work, work in Africa, experience in
  
  repairing/maintaining vehicles, communications (Codan HF, VHF).

CLICK

HERE to apply online 

Kenyan nationals are encouraged to apply.

International allowances are not

available for this position. 

Salary and employee benefits are

compliant to the Kenyan NGO Sector. 

IRC leading the way from harm to home.

 

IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the

basis of merit without regard to race, sex, color, national origin, religion,

sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue

Committee (IRC) does not ask for any fees in connection with its recruitment

processes. In the event that you receive any request  for payment of any

sort, please get in touch with us on Tel: +(254-020) 2727730, Email:

IRCKenya@rescue.org or report to the nearest police.