Finance and Administration Manager Job Vacancy

Hivos East Africa seeks qualified

Ugandan candidates for the position of:
 

Vacancy Name: Finance and Administration Manager
 

Hivos is an international development organization inspired by humanist values.

Hivos seeks to contribute to a free, fair and sustainable world, where women

and men, boys and girls have equal access to resources and opportunities for

development.  

Hivos works through two main domains;

the Open Society which works towards building open and democratic societies and

a Green society that works towards a sustainable society in which people can

flourish without compromising the planetary boundaries and the ability of

future generations to meet their own needs. 

Hivos develops context sensitive

pro-active approaches; questioning dominant practices, offering critical

analysis and evidence, signaling promising tends and bringing players together

to co-create solutions. Social innovation is Hivos’ co-business.

Hivos is rolling out a new programme in Uganda dubbed: “Connecting voices of

citizens to protect and promote civic spaces and freedom of expression in

Uganda”.

The programme seeks to strengthen the

capacities of citizens, change agents and civil society organizations to

promote and protect civic spaces and accountable governance. 

Through the various strategies that

the programme will employ, it will inspire change and open up dialogue between

local Civil Society Organizations (CSOs) change agents and political leaders

that will facilitate an enabling environment for freedom of expression,

transparency and accountability. 

This programme will support the

efforts of the different groups of people (journalists, bloggers, artistes,

women, human rights defenders and change agents) to promote greater regard for

the rule of law as well as access to justice and social services by the

citizens.

The Finance and Administration Manager will support our ‘social accountability’

programme in Uganda and reports directly to the Regional Finance Manager based

in Nairobi, Kenya. 

The successful candidate will also

closely work with the Programme Managers, Programme Officers and Monitoring and

Learning officers.

Roles and Responsibilities

Grant management and financial reporting:

• Administer donor and grantee contracts in
  
  terms of ‘rights and obligations’ Hivos should comply with.


• Operate remittance schedules and reporting
  
  cycles and prepare internal and external financial and programme
  
  statements.


• Assist the Programme Leaders with their
  
  internal and external reporting obligations.



• Manage donor and implementing contracts; and
  
  manages the related cash flow and reporting schedules.


• Administer and review the income statements of
  
  the programmes.


• Reviews and administers revenue and
  
  expenditure and income statements for partners and partner contracts
  
  assigned to Hivos, according to donor and Hivos regulations and
  
  procedures.


• Assess budgets and financial statements of
  
  partners.


• Improve accounting and reporting methods and
  
  capabilities of Hivos and partners.


• Conduct monitoring and support visits to Hivos
  
  partners in the SA programme.


• Ensure efficient financial monitoring and
  
  follow up of the programme


• Manage the annual internal and external audit
  
  cycles of Hivos Uganda.

Securing and maintaining project

funding from institutional funders:

• Work with the Programme Development Managers,
  
  Programme Officers and Programme Managers to identify and build
  
  relationships with donor agencies, and other organizations of strategic
  
  interest to Hivos.


• Work with PDMs and Communication &
  
  Programme Teams to share information about programme portfolio, pipeline
  
  projections, specific programmes and projects.


• Design and prepare budgets and financial
  
  aspects of Programme proposals.


• Prepare financial aspects of Hivos proposals
  
  according to requirements & procedures and provides financial and
  
  administrative assistance to Programme teams.


• Undertake financial reporting of the programme
  
  to the donor.

Policy and Strategy Development:

• Contribute to strategic planning for Hivos
  
  including annual planning, financial budgeting cycle and end term review
  
  (ETR).

• First degree in Business Administration or
  
  equivalent qualification;


• A holder of CPA Final or ACCA (final);


• 7 or more years of progressive experience in
  
  finance and administrative positions in social and/or commercial
  
  enterprises;


• Proven track record in developing and managing
  
  administrative and operational support systems including internal controls
  
  and external financial audits;


• Knowledge of ICT general computer skills.


• Personal integrity.


• Ability to communicate clearly and
  
  effectively.


• Team worker.


• Strong organizational skills.


• Demonstrable knowledge and experience working
  
  in Transparency and Accountability, Freedom of Expression and Women’s
  
  Rights sectors in Uganda or East Africa.

What we offer:

We offer a stimulating work environment in a professional international

organization with very dedicated staff. 

The position will be based in Hivos

local office in Kampala Uganda.  

Employment is initially offered for

the period of one year with possibility of renewal based on performance and

funding availability.

How to Apply

If you meet the requirements for the position, please send a cover letter and

CV to eastafricajobs@hivos.org with the Subject as: Finance and Administration

Manager Uganda