Finance Assistants Jobs in Kenya

DAI, a

global development consulting firm, seeks applications from two qualified

candidates for the Kenya Integrated Water, Sanitation and Hygiene (KIWASH)

project.

The Kenya Integrated Water, Sanitation, and Hygiene (KIWASH) Project is a

five-year, USAID-funded project to improve lives and health through the

development and management of sustainable water, sanitation, and hygiene

services in Kenya. 

Its

purpose is to institutionalize catalytic models of sustainable service delivery

for accelerated water and sanitation access in specific target counties and to

improve complementary hygiene behaviors.

Summary

of Primary Duties: The

Associate Field Accountant is a key member of the finance team. 

He or

she will play a pivotal role in assuring adherence to financial policies,

project policies and procedures, regulations, controls, and reporting

systems. 

The

Associate Field Accountant will provide accounting and financial analysis

support to the Field Accountant and Accounting Manager. 

He/she

will support the submission of financial reports based on internal company

deadlines. This position will ensure compliance of all accounting and financial

reporting functions. 

The

Associate Field Accountant will be responsible for recording costs and day to

day general accounting, accounts receivable/payable, payroll, risk management,

assuring all backup documentation is audit ready, and troubleshooting

accounting issues. 

This

position covers for the Field Accountant in his or her absence. 

This

position reports directly to the Accounting Manager. The Associate Field

Accountant may perform other related duties as assigned.

• Monitors
  
  and submits advance, commitment, and grant reports as applicable


• Supports
  
  the reporting of expenses by regional offices (if applicable)


• Monitors
  
  and reports on partner/vendor payment schedules and obligations


• Assists
  
  in preparing information for any contractual financial reporting
  
  requirements (if applicable)


• Manages
  
  the VAT exemption process through timely submission of DA1 forms to USAID
  
  and real time updating of the VAT tracker.

• Supports
  
  preparation of internal and external audits


• Conducts
  
  daily reviews of backup documentation to ensure completeness, accuracy,
  
  and full compliance with DAI’s regulations


• Supports
  
  regular spot audits on project’s files.


• Ensures
  
  backup documentation is uploaded to relevant system according to set
  
  deadlines

• Ensures
  
  that accounting policies and practices are carried out in accordance with
  
  GAAP standards; project internal controls are established and implemented
  
  in accordance with DAI policies, USAID rules/regulations and the terms of
  
  the contract.

General Accounting / Financial Management

• Verifies
  
  vendor invoices for accuracy


• Verifies
  
  accuracy of expenses, and project accounting codes


• Ensures
  
  accurate and timely processing of invoices, advances and reimbursements,
  
  checks, and wire transfer payments


• Ensures
  
  request for payments have appropriate approvals


• Responsible
  
  for recording and assigning costs based on approved budget in field
  
  accounting system (FAS)


• Compiles
  
  backup documentation for all project related transactions, and ensures
  
  completeness and appropriate review and approvals are documented


• If
  
  applicable, ensures petty cash is maintained according to maximum petty
  
  cash policy, and that all petty cash procedures are followed


• Responsible
  
  for maintaining file management systems for soft and hard copy
  
  documentation


• Supports
  
  periodic  cash counts

Travel Advances & Reimbursements

• Audits
  
  travel requests and  expense reports for accuracy and compliance


• Follows
  
  procedures to ensure accurate and timely payment and  reconciliation
  
  of travel advances, reimbursements for staff and partner travel


• Reviews
  
  and monitors outstanding advances report by paying close attention to
  
  advances that have not been settled after 30 days of issuance.

• Uses
  
  field accounting system (FAS), cloud software for backup documentation,
  
  and DAI’s operations system (TAMIS), etc. regularly


• Scans
  
  and uploads voucher files to DAI’s System for the Electronic Archival of
  
  Financial Documentation – BOX

• Bachelors’
  
  Degree in Accounting, Finance, Business Administration or equivalent.


• 2+
  
  years of relevant experience and progressive responsibility in finance and
  
  accounting, office administration, project operations at the mid-level of
  
  an organization


• CPA
  
  Finalist is preferred


• Minimum
  
  1 year experience managing USAID funded projects


• Accuracy
  
  in working with large amounts of data


• Ability
  
  to respond effectively to the time sensitive inquiries


• Experience
  
  with enterprise accounting software, and Microsoft office suite


• An
  
  energetic, forward-thinking and creative individual with high ethical
  
  standards and appropriate professional image


• An
  
  extremely well organized and self-directed individual with sound technical
  
  skills, analytical ability, good judgment, and strong operational focus


• Fluency
  
  in English is required.

Base of Operations: Nairobi

and Kisumu Kenya

Reporting: The Finance

Assistants will report to the Accounting Manager.

Interested applicants should apply via the link 

by

April 26, 2016, 12:00 am East Africa Local time. 

Only

candidates who send their information by applying through the link and by the

deadline will be eligible.