Kenya: Senior Human Resource Coordinator

Organization: Plan

Country: Kenya

Closing date: 06 May 2016

He/she will also work closely with other members of the Human Resources Team, contributing to development of a range of initiatives and achievements of HR department objectives.

Typical Responsibilities – Key End Results of Position:

MAIN DUTIES & RESPONSIBILITIES

• To promote and maintain a high standard of professional recruitment practice for all positions by attracting, retaining and motivating staff. Manage the recruitment process and ensure candidates fit the role and organisation culture


• To provide advice and guidance on all aspects of the Human Resources function relating to recruitment and selection matters and associated terms and conditions.


• To work closely with each recruiting Manager to ensure that the recruitment service delivery meets the Organizational needs.


• To provide regular status reports on recruitment and selection activity.


• To deliver recruitment and selection training to managers across the Organisation to keep the material delivered under continuous review ensuring that it remains current and up to date.


• Working with line manager, coordinates a comprehensive orientation programme for all new staff ensuring a sign off on orientation with staff


• Medical and other related Staff Benefits – supports staff access to benefits and maintains up to date records on usage. Ensure HRM is provided with quarterly medical reports for staff


• Together with the HR Team ensure all in staff contract are up to date in consultation with HRM


• Workplace wellness and safety – Ensure the implementation of wellness and safety initiatives and act as a member of health and safety committee and facilitating implementation of Health and wellness strategies.

Learning and Development

• Prioritize learning and development needs so that the right skills are retained within the organization


• Budgeting for projected learning and development needs of the organization


• Ensuring learning and development activities throughout the year are within budget


• Ensuring personal development plans are in place and follow-up on progress


• Encouraging learning and development, mentorship, group and individual training, e-learning and induction.


• Ensure personal development plans are in place and discussed and agreed management and leadership programs within the organization are budgeted for and funded.


• Manage the internship programme


• Support, identify and coordinate specific coaching opportunities for staff


• Produce organizational strategy and plans to meet training and development needs, and manage training delivery, measurement and follow-up as necessary.


• Coordinate e-learning and virtual classroom programs.

Performance Management Coordination and training:

• Organization-wide training on performance management systems and performance management


• Offer guidance on how to write individual development plans to align with strategic plans, giving feedback on the same throughout the performance management cycle, managing bi-annual performance updates, probation, staff confirmation and organization-wide performance calibration.

Rights and Responsibilities – Staff are aware of their contractual rights and responsibilities in delivering their work for Plan in line with the Code of Conduct, Child Protection, Gender and other policies.

• Ensures Plan Kenya policies and Global HR, Code of Conduct, Gender and Child Protection policies are well understood and consistently implemented.


• Ensure staff are kept abreast of revised Hr policies.

Team Strengthening and staff Welfare

• Ensure that all staff understand the dynamics of being an individual within a team, including role clarity and managing role boundaries


• As support function ensure that there is enhanced ability for staff to work together cohesively to achieve a common goal


• Assist line managers in understanding how the team fits in with other teams and with its larger organisational environment


• Ensure staff are Committed , have mutual trust and passion for being part of the larger team


• Ensure that Staff can communicate freely within the organisation without being afraid of intimidated


• Ensure there is healthy team culture where success is celebrated, people are valued

Other duties

• Keep abreast of current developments within the HR function.


• Participate in disciplinary and grievance procedures as appropriate.


• Supporting benefits administrations such as provident fund, staff insurance.

Communications and Working Relationships:

o All Plan staff

o External candidates and job seekers

o Potential candidates

o HR service providers

o Different teams and work units

Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives:

· At least 5 years proven experience as a HR specialist with Master’s degree in HR related discipline

· Development of best practice HR policies and systems that support the achievement of Plan’s goals.

· Excellent knowledge of training and development, training process and adult learning

· Ability to negotiate, advocate and influence effectively at all levels of the Country Office and outside of line management relationships.

· Training development and facilitation, including team building.

· Strong communication skills, both verbally and in writing.

· Leadership and team management.

· Excellent interpersonal skills with the ability to build strong relationships and networks quickly at every level within the Country Office and outside.

· Listening, coaching and counselling skills.

· Ability to lead and manage change effectively.

Physical Environment and Demands:

• Typical office environment with periodic support visits to Program Units in Kenya.

Level of Contact with Children:

· Low contact: No contact or very low frequency of interaction

How to apply:

If you meet the requirements of the above position, please visit http://plan-international-kenya.org/jobs/ to access the full job description and make an online application. The closing date of applications is 6th May 2016. This position is open to Nationals Only.