Finance and Administrative Assistant Job in Kenya

Vacancy: Part-time Finance and Administrative Assistant 

Sinapis is a Christian social

enterprise with a mission to empower aspiring entrepreneurs in the developing

world with innovative, scalable business ideas by providing them with a

rigorous Christ-centered business education, world-class consulting and

mentorship services, and access to seed capital. 

Through these means, we strive to

create Kingdom business leaders, sustainable employment and an improved quality

of life for many that we may glorify God in service of His people. 

Sinapis achieves its mission through

two inter-related programs: 

(i) The Sinapis Entrepreneurship

Training Program is an intensive 4-month business training program similar to a

mini-MBA but customized for earlier stage ventures. 

Participants in this program spend

approximately 20 hours per week completing online coursework, attending

in-person class sessions, and doing practical “field work” assignments that allow

immediate and practical implementation of lessons learned. 

Upon completion of the training

program, the entrepreneurs are eligible to compete in the Sinapis Business Plan

Competition, in which the top 10 finalists compete for seed capital at a live

pitch event. 

(ii) The finalists in the business

plan competition are then invited to join our Fast Track Fellows Program, which

is a 6- month accelerator program that provides the entrepreneurs access to

high quality generalist consultants, professional advisors, successful

entrepreneur mentors, advanced trainings, and investor match-making.

Part-time Finance and Administrative

Assistant Description 

Sinapis is looking for a qualified

individual to run Sinapis’ day to day accounting and administrative responsibilities. 

The individual would have the

following duties:

a) Managing all accounts payable in cash and cheque 

• Processing accounts payable and matching paid
  
  expenses with received receipts 


• Preparing petty cash vouchers and ensuring all
  
  cash transactions entered into the petty cash journal have valid
  
  receipts 


• Managing staff reimbursements and ensuring all
  
  monthly costs are paid e.g. rent and utilities 


• Updating the accounting system weekly to
  
  reflect all expenses 


• Requesting and following up on invoices


• Making timely payments to trainers and other
  
  service providers

b) Managing all accounts

receivable 

• Preparing invoices for goods and services as
  
  need be 


• Update management on delayed invoices 


• Updating the accounting system on Expensify
  
  and QuickBooks weekly to reflect all received money 



• Preparing statutory payments of all
  
  independent consultants hired by Sinapis 

c) Maintain chart of accounts 

• Weekly entry of invoices and receipts into the
  
  proper accounts in the accounting system 


• Monthly reconciliation of accounts


• Maintaining monthly records of files as per
  
  Sinapis’ current filing system 


• Ensuring that entries in the petty cash book
  
  match receipts and immediately notifying management where discrepancies
  
  are noticed 


• Run a general ledger trial balance at the end
  
  of the month prior to closing the books to ensure accounts are balanced
  
  and reporting this to management 


• Creating a weekly and monthly petty cash
  
  report that is signed and approved by the country manager as accurate
  
  against correlating transactions

• Answering phone calls on general enquiries


• Recruiting entrepreneurs into Sinapis programs
  
  through emails and phone calls when need be


• Providing assistance to Sinapis visitors


• Recording visitor information during Sinapis
  
  workshops and events

3. General Administration

• Maintaining and updating Sinapis databases


• Organizing and scheduling meetings including
  
  booking meeting rooms and sending meeting reminders


• Taking and sending out minutes during meetings


• Booking travel arrangements and managing
  
  courier delivery


• Digitizing Sinapis records such as feedback
  
  forms, sign-up sheets and other hardcopy information


• Maintaining, monitoring and purchasing office
  
  stationery and supplies

4. Undertake any other duties as

deemed reasonable and consistent with the position.
 

Required skills and experience

• Must possess a relevant diploma or certificate
  
  in accounting, Business studies or other related fields. CPA or ACCA
  
  qualifications shall be an added advantage


• Must have at least one year of relevant work
  
  experience, including experience working with QuickBooks and Expensify


• Must have strong organizational and planning
  
  skills


• Must be detail oriented, proactive and have a
  
  problem solving mindset


• Must be a person of integrity and highly
  
  trustworthy


• Proficient in Microsoft Office


• Excellent time management skills


• Ability to multi-task and prioritize work


• Fluency in English speaking and writing


• Ability to work both independently and in a
  
  team


• Extremely positive attitude and friendly
  
  disposition


• Most importantly, a heart and passion for our
  
  cause of helping entrepreneurs and dedication to our Christian beliefs

 
To apply for this position, send us your well-written CV and Cover Letter to

marketing@sinapisgroup.org with the subject “Application: Part-time Finance and

Administrative Assistant”. 

Please include your salary

expectations in your cover letter. 

Deadline for application is 7th May

2016.