Finance Coordinator Job in Nairobi, Kenya

Vacancy: Finance Coordinator

About us:

 For over 90 years, Save the Children has been

making a difference in children’s lives in more than 120 countries. 

We are the world’s largest

independent child rights organization, underpinned by a vision in a world in

which every child attains the right to survival, protection, development and

participation. 

Our mission to inspire breakthroughs

in the way the world treats children, and to achieve immediate and lasting

change in their lives.

Save the Children is an organization

for talented people with different backgrounds and perspectives. We are proud

that our people are representative of the children we work with and we thrive

on our diversity. 

We are an equal opportunity

organization dedicated to our core values of Accountability, Ambition,

Collaboration, Creativity and Integrity. Our culture is embedded in these

values, along with a strong commitment to our Child Safeguarding Protocol,

ensuring that all representatives of 

Save the Children demonstrate the

highest standards of behaviour towards children both in their private and professional

lives.

Save the Children Eastern and Southern Africa Regional Office is looking to

recruit for the following position:

Job Title:

 Finance Coordinator
 

Team / Programme: East

Africa Regional Office Support Services team

Location: East and Southern Africa Regional Office – Nairobi

Type of Contract:  National
 

Child Safeguarding: Level 3 – the responsibilities of the post may

require the post holder to have regular contact with or access to children or

young people 
 

Role Purpose: The Finance Coordinator is part of Save the

Children’s East and Southern Africa Regional Office. The Finance Coordinator

will provide support to the Head of Support Services and other members of the

Regional Office Support Services Team. 

As part of the regional office support services team the Finance Coordinator

will be responsible for providing financial management (accounting, payroll and

reporting) support to the East and Southern Africa Regional Office.

 

This position is also responsible for the monthly processes and finance reports

for the regional office. 

This includes maintaining the

strongest financial controls, keeping approved documentation (receipts, bank

transactions, vouchers) on file, recording transactions according to SCI

guidelines, producing monthly reports as required, and assuring adequate cash

flow for the regional office. 

This post holder will, as required, assist the regional finance team to review

submitted country office reports to ensure accurate reporting and compliance with

financial controls and standards, assist in performing analysis and participate

in achieving the department’s goals.

This role will primarily focus on support to the East & Southern Africa

Regional office.

 
 

Reports to: Head of Support Services
 

Dimensions: Save

the Children works in 12 countries in East Southern Africa (Kenya, Somalia,

Uganda, Rwanda, Sudan, South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique,

Malawi and Ethiopia) with a current staff complement of approximately 3500

staff and current expenditure of approximately $290 million each year

The East & Southern Africa Regional office currently hosts slightly over

100 personnel. This role focuses on Financial Management for the ESARO regional

office.

 

Staff directly reporting to this post: 

 Finance

Officer and Finance Assistant.

Key Areas of Accountability:

• Maintain the regional office accounting system
  
  and support budget holders with coding, reporting and analysis.


• Responsible for ensuring timely
  
  reconciliations: – Bank account and Balance sheet account reconciliations.


• Assuring adequate cash flow for the regional
  
  office and managing cashflow needs.


• Reviews all Bank and Cash Payment vouchers and
  
  ensures they are properly approved, ensuring the highest standard of
  
  supporting documentation and an audit trail of workings and approval
  
  accompanies all transactions.


• Ensure all contractual payments are settled
  
  and accounted for accurately and on time.


• Review payments employees, suppliers and
  
  contractors and recover debts from staff and third parties.


• Oversee interactions with bankers, SCI centre
  
  and country programmes suppliers.


• Ensures proper controls in cash management.


• Finalises with preparation of the staff
  
  payroll and variance reports.



• Ensures compliance with tax regulations in
  
  Kenya, including ensuring that Payroll Income Tax deductions are remitted
  
  and recorded in the KRA itax system on time both for National and
  
  International staff and keeps abreast of all tax regulations.


• Prepares Terminal Grants provision.


• Prepares Depreciation Provision and reconciles
  
  asset accounts.


• Completes Monthly Financial reports and
  
  follows-up on action points from Monthly Financial reports and Monthly
  
  Control Checklist for the Regional Office.


• Assists the Head of Support Services with
  
  information and/or data for Budget Preparation and Forecast Reviews


• Provide budget monitoring information for the
  
  Head of Support Services and other budget holders.


• Ensure cross charges to SC members and SCI
  
  country offices meet accepted requirements and are regularly cleared.
  
  Reviews reallocations for accuracy and authorisation.


• Responsible for timely closure of accounts at
  
  the end of the year.     


• Ensures Annual Statutory Audits are
  
  commissioned and completed on time, being the main contact person during
  
  audits.


• Implements and continually improve financial
  
  controls, procedures and processes for the regional office, in line with
  
  SCI policies and audit recommendations. Some procedures include, but not
  
  limited to, Scheme of Delegations, Financial Procedures Manual for the
  
  Regional Office, Anti-fraud policy, among others.


• Participates in Procurement Committees to
  
  ensure financial compliance.


• When possible, work closely with Regional
  
  Finance team with reporting and analysis of country financial information
  
  and returns in addition to ad hoc project work at key points in the
  
  financial calendar.


• Perform any other related tasks as may be
  
  assigned.

Skills and Behaviours (our Values in

Practice)
 

• Holds self-accountable for making decisions,
  
  managing resources efficiently, achieving and role modelling Save the
  
  Children values


• Holds the team and partners accountable to
  
  deliver on their responsibilities – giving them the freedom to deliver in
  
  the best way they see fit, providing the necessary development to improve
  
  performance and applying appropriate consequences when results are not
  
  achieved.


• Creates a managerial environment to lead,
  
  enable and maintain our culture of child safeguarding

• Sets ambitious and challenging goals for
  
  themselves and their team, takes responsibility for their own personal
  
  development and encourages their team to do the same


• Future orientated, thinks strategically and on
  
  a global scale

• Approachable, good listener, easy to talk to;
  
  builds and maintains effective relationships with colleagues, Members and
  
  external partners and supporters


• Values diversity and different people’s
  
  perspectives, able to work cross-culturally.

• Develops and encourages new and innovative
  
  solutions


• Cuts away bureaucracy and encourages an
  
  entrepreneurial approach

• Honest, encourages openness and transparency,
  
  builds trust and confidence


• Displays consistent excellent judgement

Qualifications and Experience

• Undergraduate degree in accounting/finance or
  
  equivalent. CPAK/ACCA qualification a must.


• 5 years of experience in an accounting/finance
  
  role. Not-for-profit organisation preferred.


• Computer fluency; highly competent using
  
  Microsoft Excel and other MS applications.


• Familiarity with computerised accounting
  
  systems – AGRESSO Preferred and payroll software


• Ability to gather facts and data, scrutinise
  
  with ease, determine a logical solution and resolve issues with minimal
  
  supervision.


• Proven ability to handle a workload and
  
  multi-task in order to meet deadlines.


• The highest level of integrity and commitment
  
  to preventing corruption.


• Strong interpersonal skills and ability to
  
  interact with all departments


• Experience in line managing staff.

How to Apply

Please send a copy of your CV with a cover letter to

EA.recruitment@savethechildren.org

Application closes 11th May 2016 at 5:00pm.

 

We work with children, communities and governments all over the world and we

believe in the right person for the job regardless of where you come from and

how you identify yourself. 

We need to keep children safe so our

selection process reflects our commitment to ensuring that only those who are

suitable to work with children are considered for these posts. 

All successful applicants will

therefore be required to complete a Police Check and must sign onto our Child

Safeguarding Policy and organizational Code of Conduct.