Intern Vacancy in Nairobi, Kenya - Support Services

Vacancy: Support Services Intern

 
About us: For over 90 years, Save the Children has been

making a difference in children’s lives in more than 120 countries. 

We are the world’s largest

independent child rights organization, underpinned by a vision in a world in

which every child attains the right to survival, protection, development and

participation. 

Our mission to inspire breakthroughs

in the way the world treats children, and to achieve immediate and lasting

change in their lives.

Save the Children is an organization

for talented people with different backgrounds and perspectives. We are proud

that our people are representative of the children we work with and we thrive

on our diversity. 

We are an equal opportunity

organization dedicated to our core values of Accountability, Ambition,

Collaboration, Creativity and Integrity. Our culture is embedded in these

values, along with a strong commitment to our Child Safeguarding Protocol,

ensuring that all representatives of 

Save the Children demonstrate the

highest standards of behaviour towards children both in their private and

professional lives.

Save the Children Eastern and Southern Africa Regional Office is looking to

recruit for the following position:

Job Title:  Support Services Intern
 

Team / Programme: Regional

Office Support Services

Location:  East

and Southern Africa Regional Office – Nairobi
 

Type of Contract:  National
 

Child Safeguarding: Level

3 – the responsibilities of the post may require the post holder to have

regular contact with or access to children or young people 
 

Role Purpose: The Support Services team is a part of Save the

Children’s East and Southern Africa Regional Office.

The Support Services Intern will

provide support to the Regional Office HR & Legal Coordinator and the

Procurement Officer and other members of the Regional Office Support Services

Team. This role will have a dual reporting mandate.
 

Reports to: HR & Legal Coordinator and Procurement Officer
 

Dimensions: Save the Children works in 12 countries in East

Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania,

Zambia, Zimbabwe, Mozambique, Malawi and Ethiopia) with a current staff

complement of approximately 3500 staff and current expenditure of approximately

$290 million each year

The East & Southern Africa Regional office currently hosts slightly over

100 personnel. This role focuses on procurement support for the ESARO regional

office.

 
 

Staff directly reporting to this

post:  None

Key Areas of Development:

Procurement

• Supports the Procurement Officer and SCI Departments
  
  with the development and implementation of Procurement Plans.


• With delegation from the Procurement Officer,
  
  receives fully signed Procurement Requests and completes Procurement
  
  Requests for General Admin items and services; Registers the PR in the Log
  
  Tracker.


• Prepares the Competitive Bid Analysis and
  
  coordinates meeting of the Procurement Committee inorder to review the
  
  quotations and select vendor.



• Enters Purchase Orders in the Logistics
  
  Register.


• Prepares the Logs KPI Reports and submits to
  
  the Procurement Officer on the 2nd day of the following month.


• Supports the Procurement Officer and HR/Admin
  
  Assistant in following up on outstanding invoices and credits.


• Prepares a schedule of all office contracts
  
  and monitors the expiry date to ensure that any procurement needs are
  
  addressed on time.  This should be brought to the attention of the
  
  Procurement Officer three months before the end date.

• Administers the Vehicle and Generator usage
  
  schedules and provides feedback to the Procurement officer.

• Using Flight detail schedules shared by the
  
  Travel Agent, prepares schedule of staff and visitors movements for
  
  purposes of identifying who is in Nairobi or Kenya on a weekly basis and
  
  shares with the SSFP


• Weekly reviews and updates the Security Tree


• Updates the SMS Security platform for ESARO by
  
  adding new members and deleting outgoing members.

• Maintains tracking schedules of Invoice
  
  Authorisations received in the Finance Department from the Procurement
  
  Unit for payment and attaches the tracking schedule to Bank Payment
  
  Vouchers.


• Reviews Procurement Checklist inorder to
  
  ensure that they are accurately completed, liaising with the Procurement
  
  departments for proper completion and follow-up of required support
  
  documents.

Perform any other related tasks as

may be assigned.

Skills and Behaviours (our Values in Practice)
 

• Holds self-accountable for making decisions,
  
  managing resources efficiently, achieving and role modelling Save the
  
  Children values


• Holds the team and partners accountable to
  
  deliver on their responsibilities – giving them the freedom to deliver in
  
  the best way they see fit, providing the necessary development to improve
  
  performance and applying appropriate consequences when results are not
  
  achieved.


• Creates a managerial environment to lead,
  
  enable and maintain our culture of child safeguarding

• Sets ambitious and challenging goals for
  
  themselves and their team, takes responsibility for their own personal
  
  development and encourages their team to do the same


• Future orientated, thinks strategically and on
  
  a global scale

• Approachable, good listener, easy to talk to;
  
  builds and maintains effective relationships with colleagues, Members and
  
  external partners and supporters


• Values diversity and different people’s
  
  perspectives, able to work cross-culturally.

• Develops and encourages new and innovative
  
  solutions


• Cuts away bureaucracy and encourages an
  
  entrepreneurial approach

• Honest, encourages openness and transparency,
  
  builds trust and confidence


• Displays consistent excellent judgement

Qualifications and Experience

• Degree in Bachelors of Commerce or Business
  
  Administration or equivalent


• Excellent computer skills especially in MS
  
  Excel spread sheets and MS Word


• High level of integrity and ability to work as
  
  part of a professional team


• Excellent communication skills


• Proven ability to handle challenging workload


• Cross-cultural experience, understanding and
  
  sensitivity;


• Excellent interpersonal and written and oral
  
  communication skills;


• Commitment to Save the Children values.

Please send a copy of your CV with a cover letter to

EA.recruitment@savethechildren.org

Application closes 11th May 2016 at 5:00pm.

 

We work with children, communities and governments all over the world and we

believe in the right person for the job regardless of where you come from and

how you identify yourself. 

We need to keep children safe so our

selection process reflects our commitment to ensuring that only those who are

suitable to work with children are considered for these posts. 

All successful applicants will

therefore be required to complete a Police Check and must sign onto our Child

Safeguarding Policy and organizational Code of Conduct.