International Organization for Migration Finance Interns Jobs in Nairobi, Kenya

International Organization for Migration (IOM)
 

I. Position Information
 

Vacancy Number: IOMKE/CFA/053/2016
 

Position title: Finance Intern 

(2 Positions)

Position grade: Internship (remunerated)

Duty station: Nairobi, Kenya
 

Duration of Assignment: 6-9 months
 

 

Seniority band: n/a
 

Job family: Support
 

Organizational unit: Finance
 

Position number: n/a
 

Subject to rotation: No

Reporting directly to: Senior Finance Assistant
 

Overall supervision by: National Finance Officer
 

II. Organizational Context and Scope
 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. 

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
 

III. Responsibilities and Accountabilities
 

Under the general supervision of the National Finance Officer and direct supervision of Senior Finance Assistant, the incumbent will be responsible for:-
 

Duties and Responsibilities:

• Assist in computing travel claims and staff imprest accounts and check supporting documentation provided.


• Assist in maintaining a register of all receipt books and office supplies for Finance Unit.


• Assist in preparing bank reconciliation and other month end accounts closure processes.


• Assist in preparing and dispatching monthly accounts to Manila after the documents are reviewed by Senior Finance Assistant.


• Assist in maintaining a filing system and ensure proper custody and tracking of finance documents i.e vouchers and bank and other correspondences.


• Assist in invoicing staff for private use of IOM resources such as vehicles, telephone and charter flights and to follow up on payment.


• Assist in registering Travel Authorizations and maintain and update the TA register.


• Assist in preparing payment summaries for service provider invoices.


• Assist with analyzing receipt summaries for Medical Self Payers projects.


• Perform any other duties as may be assigned.

IV. Competencies 

The incumbent is expected to demonstrate the following technical and behavioural competencies: 

Behavioural
 

Accountability

• Accepts and gives constructive criticism


• Follows all relevant procedures, processes, and policies


• Monitors own work to correct errors

Client Orientation

• Establishes and maintains effective working relationships with clients


• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues’ learning


• Demonstrates interest in improving relevant skills

Communication

• Actively shares relevant information


• Writes clearly and effectively, adapting wording and style to the intended audience


• Listens effectively and communicates clearly, adapting delivery to the audience

Professionalism

• Masters subject matter related to responsibilities


• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation


• Persistent, calm, and polite in the face of challenges and stress


• Treats all colleagues with respect and dignity


• Works effectively with people from different cultures by adapting to relevant cultural contexts

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment


• Gives credit where credit is due

Technical

• Maintains confidentiality and discretion in appropriate areas of work.


• Effectively applies knowledge of Finance in the execution of duties.

V. Education and Experience

• Bachelor’s degree in Finance, Accounting, Business Administration or any other related field.


• Qualified CPA 2.


• Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation is an advantage.


• Personal commitment, efficiency, flexibility, drive for results, creative thinking, organized, accurate.


• Ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.


• Ability to pay attention to details, to work under pressure and meet tight deadlines.


• Prior experience in a busy finance unit is desirable but not essential.


• Must have a Certificate of good conduct.

VI. Personal Development: The incumbent will acquire technical knowledge in the Finance Unit and acquire understanding on policies and procedures associated with Finance operations from an international organization’s perspective and will gain insight experience in working in an international, multicultural environment with an intergovernmental organization.

VI. Languages Required: Fluency in both written and spoken English and Kiswahili.
 

Mode of Application

 
Submit cover letter and CV, including daytime telephone and e-mail contact to:

International Organization for Migration (IOM), 

Human Resources Department, 

P.O. Box 55040,00200, 

Nairobi, Kenya 

or send via e-mail to hrnairobi@iom.int.

Closing Date: 19 May 2016.

Only Shortlisted Applicants will be contacted.

Note

No Fee: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.