Personal Assistant Career in Nairobi, Kenya

Vacancy: Personal Assistant
 

About

our client: Our client operates a family run 5* boutique hotel in Karen,

Nairobi. 

The

hotel has been solely run by the family since inception.

They are looking for a Personal Assistant to the Directors to coordinate

communications between the Directors Office and the team and to manage and

coordinate special projects. 

Duties

and Responsibilities

• Reading,
  
  monitoring and responding to email and letters


• Answering
  
  and screening calls appropriately


• Preparing
  
  official correspondence on behalf of the Directors


• Managing
  
  the Director’s electronic diary


• Planning,
  
  organising, preparing documents for meetings, attending meetings and
  
  taking minutes


• Organising
  
  complex travel itineraries


• Planning,
  
  organising and managing events


• Preparing
  
  presentations and drafting communications for the Directors


• Managing
  
  and reviewing filing for the office systems


• Preparing
  
  updates for intranet, typing documents, sourcing and ordering stationery
  
  and office equipment, managing projects, implementing and maintaining
  
  procedures/administrative systems



• Liaising
  
  with staff, suppliers and clients


• Being
  
  involved in decision-making processes


• Delegating
  
  work where required

Qualifications, Skills and Experience

• Relevant
  
  qualification in Administration


• Diploma
  
  in business or law, experience in property management is an added
  
  advantage.


• Minimum
  
  of 5 years of experience in a similar position


• Exceptional
  
  written and oral communication skills


• Excellent
  
  word processing and IT skills, including knowledge of a range of software
  
  packages


• Ability
  
  to work under pressure, tight deadlines and to work on your own initiative


• Good
  
  organisational and time management skills


• Ability
  
  to research, digest, analyse and present material clearly and concisely


• Excellent
  
  interpersonal skills


• Keen
  
  attention to detail, honesty and reliability


• Discretion
  
  and an understanding of confidentiality issues.


• Ability
  
  to work with more than 1 Director


• Ability
  
  to deal with situations in the absence of the Directors

Remuneration: An

attractive salary is on offer dependent on skills, qualifications and

experience.
 

To

apply, send your CV in word format with a recent photograph of yourself

embedded in the top right hand corner. 

Attach

an application letter demonstrating how your skills, experience and

qualifications are transferrable to the role. 

All

documentation is to be emailed to info@byappointmentafrica.com, quoting the Job

Reference in the subject header of your mail.

ONLY short listed candidates will be contacted