Admin Assistant Job in Kenya

Senior Admin Assistant 

Ref: KeMU/HR/3/05/22

Responsibilities

• Setting up and maintaining the office filing
  system in accordance with the


• Opening of new subject files as required and
  disposal of old files in accordance with the established retention
  schedule.


• Maintenance of archives, making sure files are
  properly stored and accessible, and safe keeping of documents


• Provision of photocopies of material from the
  confidential registry files, as requested by staff. Assistance in the
  collection of reference and background


• material from registry files.


• Establishment and maintenance of records system of
  file movements within the office; maintenance of the office circulation
  and reading files.


• Preparation of correspondence and reports related
  to registry activities.


• Participation in the creation and maintenance of
  an electronic registry/archive system in close cooperation with the ICT staff.


• Receipt, registration, coding and forwarding of
  incoming mails, letters and other correspondence to proper
  department/unit/officer.


• Registration and dispatch of outgoing
  communications, including pouch, and follow-up distribution.


• Any other related duties assigned from time to
  time by your supervisor

Qualifications

For direct appointment
to this grade an officer must have: –

• A Diploma in Information Science/ Records and
  Archives Management or equivalent from a recognized University with not
  less than 1 years’ work experience in a similar administrative position.


• Evidence of proficiency in the use of information
  management systems.


• Ability to review data, identify and adjust
  discrepancies



• Adequate knowledge in data mining and Analysis


• Proficiency in ICT skills


• Good communication and interpersonal skills


• Attention to details, high level of integrity and
  confidentiality

How to Apply

Each application shall
be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and
Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.

The successful applicant
will be required to bring the following:

• Clearance from Kenya Revenue Authority


• Clearance from Higher Education Loans Board


• Clearance from the Ethics and Anti-Corruption
  Commission


• Clearance from Credit Reference Bureau


• 5Criminal Investigation Department (Certificate of
  Good Conduct)

Letters of
recommendation from at least three referees familiar with the applicant’s
professional experience and character in general should also be sent to the
address below.

Applications shall
clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as
follows:

Three (3) hard copies should be addressed to

The Vice Chancellor

Kenya Methodist
University

P. O. Box 267 – 60200

MERU, KENYA

 And

An electronic copy in
PDF format to be sent direct to the Vice Chancellor on email: applications@kemu.ac.ke To
be received on or before 21
st May 2022. Only shortlisted candidates will be contacted