3 Registration Officers Jobs in Kenya

Registration Officer

REF RAL/001/2023

Job Summary:

The Registration
Officer will be responsible for registration, licensing, standards, discipline,
compliance, enforcement, capacity development including continuous

professional
development, internship and industrial relations, and accreditation. KEY DUTIES
AND RESPONSIBILITIES

Registration
& Licensing:

• Receiving and reviewing applications for completeness and
  responsiveness;


• Maintaining and managing the register of applications
  received for registration;


• Analysing applications received as guided; and


• Ensuring applications have been entered into registration
  management system

Accreditation of
Institutions:

• Assisting in assessing supplies management qualifications of
  foreign persons.


• Preparing evaluation tools for local and foreign supplies
  training programmes


• Preparing approval tools accreditation of supplies training
  programmes;


• Assisting in preparation of monitoring and evaluation
  framework for accreditation;


• Conducting desktop review of development of accreditation
  standards and manuals; and


• Conducting preliminary research on development of policy
  guidelines for accreditation. 

Standards:

• Assist to establish and maintain uniform norms and standards
  on the learning of supplies management;


• Assist to prescribe the minimum educational entry
  requirements for persons wishing to be trained as supplies practitioners;


• Assist to develop of core curricula for supplies management
  Programme Bachelor and Diploma Programme);


• Assist to develop guidelines for accreditation of existing
  institutions offering training in Supplies Management;


• Assist to develop guidelines for inspection and approval of
  collegiate training sites;


• Assist to determine and set a framework for professional
  practice supplies practitioners;


• Assist to develop code of conduct for supplies practitioners
  in line with regional and international standards;


• Assist to establish and disseminate policies for professional
  conduct and ethics;


• Assist to establish policies and procedures and to enlist
  cooperation and support for the prevention or alleviation of circumstances
  which may lead to impairment in students and practitioners;


• Assist to establish mechanisms and procedures for the early
  identification of impairment in students and practitioners;


• Assist to undertake the development of minimum requirements
  on infrastructure, personnel for existing institutions offering training
  in Supplies Management; and


• Assist to undertake the development and review of the
  singular and joint inspection checklists for existing institutions
  offering training in Supplies 

Management. D. CPD,

• Preparing drafts on the desired curriculum as may be directed;


• Undertaking desktop research on supplies practitioners
  continuing professional development programmes;


• Preparing briefs on basic issues in CPD; and


• Assisting in assembling of materials for continuing
  professional trainingand development. 

Internship &
Industrial Placement,

• Undertaking desktop research on curriculum for registration
  of Suppliespractitioners;


• Conducting desktop research on the requirements of
  establishing, equippingand furnishing a school of supplies management; and


• Assisting in the drafting of the requirements to facilitate
  internship ofgraduates seeking registration under the act.

Discipline & Ethics,

• Assisting in verification and processing complaints of
  professionalmisconduct, supplies management malpractice or breach of
  standards;


• Participating in the conduct of investigations into
  complaints submitted;


• Verifying the forwarding of files to Disciplinary and Ethics
  Committee members and consultants for analysis, review and preparations of
  the report;


• Participating in the conduct of hearings of complaints;


• Supervising the drafting of decisions on complaints and
  forwarding the same to the parties;


• Verifying the receipt and processing appeals;


• Following up on Disciplinary Committee recommendations to
  ensure full compliance;


• Participating in the implementation and adherence of
  guidelines on scope of practice;


• Contributing to the development and review of the singular
  and joint inspection checklists for facilities;


• Participating in the dissemination of information to relevant
  institutions, practitioners and the public;


• Assisting in conducting research and benchmarks on regulation
  of the supply chain institutions and the practice of supply chain; and


• Preparing performance reports. G. Surveillance &
  Enforcement,


• Participating in inspections of new and existing institutions
  offering training in Supplies Management;


• Participating in pre-accreditation inspections of accredited
  institutions offering training in Supplies Management;


• Participating in regular inspections of accredited
  institutions offering training in Supplies Management against set
  standards and regulations and give recommendations to the institutions on
  areas of improvement;


• Contribute to the development and review of the singular and
  joint inspection checklists for accredited institutions offering training
  in Supplies Management;


• Contribute to the development of minimum requirements on
  infrastructure, personnel and service provision of accredited institutions
  offering training in Supplies Management per level;


• Advise on the closure of non-compliant accredited
  institutions offering training in Supplies Management and give
  recommendations on licensure;


• Participating in pre-accreditation inspections of accredited
  institutions offering training in Supplies Management;


• Assisting in recommendations for approval of institutions
  offering training in Supplies Management and Supplies practitioners in
  line with regional and international standards;


• Receiving and reviewing applications of CPD providers;


• Participating in dissemination of information to relevant
  institutions, practitioners and the public; and


• Assisting in the preparation of department reports. 

Qualifications

For appointment to this
grade, an officer must have: –

• Bachelor’s degree in any of the following disciplines: –
  Supply Chain Management and Logistics, Purchasing and Supplies Management,
  Procurement and Supplies Management, Procurement, Commerce (Supplies
  Management Option) Business Administration (Supplies Management option),
  Administration, Finance, Human Resource, Law or Social sciences or an
  equivalent qualification from a recognized institution.


• Registered by a relevant professional body/ society where
  applicable.


• Proficiency in computer applications; and


• In addition to the professional qualifications, successful
  candidate will be required to meet the expectations of Chapter 6 on Leadership
  and Integrity

Skills & Competences

• Communication Skills


• Time and Priority Management


• Customer service focus


• Problem solving skills


• Interpersonal Skills


• Adaptability and flexibility


• Innovative and creative thinking


• Organization skills

How To Apply

Qualified and interested
candidates may apply online indicating the job title and the reference number,
addressing their application letter to:

The Chief Executive Officer

Kenya Institute of
Supplies Management, KISM Tower 12th Floor, Ngong Road

P. O Box 30400-00100,
Nairobi

vacancies@kism.or.ke

• Candidates must attach scanned copies of their CV with full
  details of educational background, professional qualifications and copies
  of all relevant documents/testimonials.


• Candidates who are subsequently invited to attend formal
  interviews must produce originals of all the scanned documents during the
  interview.


• Applications MUST be submitted online via email to: vacancies@kism.or.ke so
  as to reach the Institute on or before midnight (12:00) on Friday 11th
  August, 2023.


• All applicants MUST submit a filled KISM job application form. The form can be
  accessed through the link below: https://forms.gle/FX5co1SSJwjn3bwR8