Senior Office Administrative Assistant Job in Kenya

Senior Office Administrative Assistant

KIBU/ADM/85/2023

Requirements for
Appointment

For appointment to this
grade an officer must have:

• Business Education Single and Group Certificates (BES &
  GC) Stage I, IT and III from the Kenya


• National Examinations Council in the following subjects:-


• Typewriting III (50 w.p.m)/Computerized Document Processing
  11;


• Business English II/Communications I;


• Office Practice II;


• Secretarial Duties II;


• Commerce II;


• Office Management III / Office Administration and Management
  III

OR

• Craft Certificate in Secretarial Studies from the Kenya
  National Examination Council;


• Served in the grade of Office Administrative Assistant [
  Grade 4 or in a comparable position for a minimum period of three (3)
  years;


• Certificate in computer applications from a recognized
  institution; and


• Demonstrated merit and ability as reflected in work
  performance and results.

Duties and
Responsibilities

• Taking oral dictation;


• Data processing;


• Preparing responses to simple routine correspondence;


• Managing e-office;


• Operating office equipment;


• Attending to visitors/clients;


• Handling telephone calls and appointments;


• Maintaining office diary and travel itineraries;


• Ensuring Security of office records, equipment and documents,
  including classified materials;


• Establishing and monitoring procedures for record keeping of
  correspondence and file movements;


• Managing office protocol and etiquette; and


• Supervising of office cleaning.

How To Apply

The applicants MUST:

• Be employees of Kibabii University on Permanent and
  Pensionable Terms for Administrative staff;


• Be employees of Kibabii University either on Permanent &
  Pensionable terms or Contract Terms for Academic Staff;


• Have served in their current grade for a minimum period of
  three (3) years; and


• Apply for only one (1) grade above their current grade.

ONLY Kibabii University
staff on permanent and pensionable terms and contract terms are required to
apply for advertised positions. Each application shall be accompanied by
detailed curriculum vitae, copies of relevant academic and professional
certificates, national identity card or passport, testimonials and other
relevant supporting documents.

A letter of recommendation
from the Chairperson/Head of Department on the applicant’s professional
experience and character in general should be sent to the address below.

All applicants should be
clearly marked with the referenced number of the advertised position and
submitted as follows:-

• Three (3) Hard Copies; and


• Electronic scanned copies in PDF format (as one running
  document) to be sent to the following e-mail recruitment@kibu.ac.ke

Applications must be
submitted on or before Friday 25th August, 2023 and
be addressed to:

The Vice Chancellor,
Kibabii University,

P.O. Box 1699 – 50200,

Bungoma

OR

Dropped at:-

Kibabii University —
Main Campus

Administration Registry,
Third Floor Room ADA 307

Please Note:

• Kibabii University is an equal opportunity employer. Women,
  marginalized and persons living with disability are encouraged to apply.


• The University does not charge any fee for the whole
  recruitment and selection exercise.


• Any form of canvasing will lead to automatic disqualification
  of the applicant.


• Only shortlisted candidates will be contacted.