Hivos East Africa is looking for an Administrative Assistant to provide administrative support to The Africa Biogas Partnership Programme (ABPP) Team. ABPP aims to establish a domestic biogas sector in six African countries: Burkina Faso, Ethiopia, Kenya, Senegal, Tanzania and Uganda.

In each country a local (government) agency is in charge of programme implementation and partnerships have been created with governments, NGOs, micro-finance and vocational training institutions, etc.

Responsibilities:

Accounting and Finance

Manage Petty Cash and perform bank reconciliations;Assist in providing monthly financial reports and other reports as neededResearch, price, and purchase office goods and services Prepare and process purchase orders, invoices, manual cheques and contract payments;Check travel expense reports for the ABPP Team.Coordinate and maintain records for staff, managing agendas and timely share monthly/quarterly/annually overviews of due activities to the ABPP team; Manage relations with all ABPP programme administration, follow up their response and keep them updated about periodic requirements and other punctual requests; Setup and coordinate meetings and conferences (reserve meeting rooms and AV equipment, arrange catering, etc.), accommodation, entertainment arrangements for company visitor, assist with and organise travel arrangements as needed including VISAsArranging appointments & meetings office space, take Minutes at office meetings and meetings with other stakeholdersGeneral clerical and programme based work.Support: Performs support tasks for the local Hivos office such as:
All administrative and secretarial duties as well as various support tasks as given out from time to time.Personal Competencies and Qualifications

The ideal candidate will have strong interpersonal skills as well as evident planning and organising skills.

S/he enjoys time management and is talented in office administration, enthusiastically supports a team of committed professionals.

S/he is poised and enjoys personal interaction, is well-organised and self-directed as well as comfortable managing multiple priorities.

The candidate will be proficient in Computers (Sage Pastel, MS Office Suite, especially Word and Excel). Bachelor’s degree (in Accounting / Administration) is strongly preferred or comparable work experience. Knowledge of French is a requirement.

This is a full-time position and will be on a one year renewable contract; to start as soon as possible. Hivos is an equal opportunity employer and women are encouraged to apply.

Those meeting the requirements of the above position should submit a motivation letter and CV via email to:

Administrator/Accountant,
HIVOS /ABBP
ACS Plaza, Lenana Road,
P.O. Box 19875 – 00202,
Nairobi.

jobs@hivos.or.ke

So as to reach on or before 06th of September 2011.

Visit www.kenyan-jobs.com for many more jobs in Kenya

A new to be established initiative Kenya Media Programme (KPM) seeks to contribute to a more stable Kenya through support to the media.

As a key provider of information, media is a critical driving force in improving transparency and accountability in Kenya.

KMP will be implementing a grant facility for the media as well as establish a network-learning facility for the media fraternity.

Hivos seeks a Project Leader and a Project Officer.

Competitive remuneration and a challenging and creative work environment that promotes learning will be offered to the successful candidates.

Hivos has particular values and expectations of its staff.

We look for

* commitment to critical media, social justice and human rights;

* ability to be creative and imaginative;

* desire to take initiative, reflect, learn and ask questions;

* self-organizer and willingness

* to take on responsibilities; and

* zero tolerance for corruption and adherence to the highest ethical standards.

1. Project leader

Responsibilities:

Reporting to the Director of Hivos Kenya, you will be responsible to manage the office set up of the KMP and recruitment of staff.

You will also oversee and facilitate the setup and implementation of the administrative, accounting and auditing procedures of the KMP;

You will be responsible for the implementation of the two main programme activities; grant disbursement and media network facility and ensure the satisfactory implementation of all other deliverables as described in programme documentation;

You will supervise a small team of core staff

You will develop and implement innovative and solid monitoring & evaluation processes and ensure that all reporting and reviewing obligations to the Steering Committee and donors have been met in a timely manner;

You will build and strengthen networks and partnerships relevant and/or strategic to the KMP, represent KMP in external meetings, conferences and media interviews; as well as actively promote and brand the initiative wherever appropriate and possible

Qualifications:

* a relevant master’s degree,

* extensive 5- 7 years experience in the media in Kenya,

* strong network in the media fraternity,

* innovative attitude with the ability to initiate and develop new initiatives

* culturally sensitive and capacity to motivate and get the best out of others,

* proven track record in project management and financially literate

* self starter,

* strong communication skills (oral and written) in English.

2. Project Officer

Responsibilities:

Reporting to the Project Leader, you will be responsible for the effective, timely and efficient implementation of the KMP grant-making component.

You will be responsible for grant management and administration.

You will cultivate effective and innovative relationships with potential grantees and coordinate mentorship of institutional grantees to ensure quality journalism outputs.

Qualifications:

* A master’s university degree (preferred) or at least a first degree in a relevant field,

* At least 3 years working experience in the media sector and background in Journalism

* Strong organisation and analytical skills,

* Strong communication skills in English

* Computer proficiency

* Financial skills

The Application Process

For both job openings please send the following:

* a cover letter clearly stating in 200 words or less why you want this job and consider yourself suited for it and

* updated CV.

All applications must be received by 30 January 2011.

Interviews for shortlisted candidates will take place February 7-11.

Only shortlisted candidates will be contacted.

Send applications to:

Hivos Kenya, by e-mail to info@hivos.or.ke with reference code: ‘vac Project Leader KMP’ or ‘vac Project Officer KMP’.

For more information contact Ms. Will Janssen Regional Representative Hivos Kenya.

To Receive daily jobs In Kenya in your inbox,please subscribe here below. This entry was posted on Friday, January 14th, 2011 at 12:37 PM and is filed under OTHER JOBS. You can follow any responses to this entry through the RSS 2.0 feed. Responses are currently closed, but you can trackback from your own site.