Receptionist

Receptionist

Functions:

The Receptionist will be the first point of contact for in-coming calls and visitors to the Australia Awards for Africa office.

Duties and Responsibilities:

Reception

* Ensure that the reception area is always presentable. .
* Manage all incoming and outgoing calls and visitors and direct them accordingly or attend to their needs or appointment requirements.
* Prepare and attend to all outgoing/ incoming mail.
* Distribute incoming correspondence or documents among AAA staff.
* Print and analyse telephone records on a monthly basis and distribute to all extension holders and to the finance department.
* Provide direction for key clients, AAA visitors and handle enquires e.g. AusAID offices, AAA etc
* Perform various office duties when requested, e.g. filing, arranging transport, and logging of callouts for maintenance and repair work and minor administrative duties.
* Make arrangement for refreshments for various meetings as well as for guests.
* Receive and send all documents via courier services and maintain appropriate registers.
* Ensure that the reception area is neat and welcoming.
* Ensure that staff members have stationery required for their work.
* Provide general administrative and office support function as may be called upon from time to time.
* Fill in for the cleaner as and when needed.
* Organising and keeping diary for meetings.
* Take minutes of meetings.

Functional Competencies

* A Team Player.
* Excellent computer literacy.
* Demonstrates high integrity and ethical standards, sound judgment, diplomacy and discretion.
* Holding a full and clean drivers licence would be an advantage

Application Details

Please email an updated CV along with 5 – 8 bullet points within the body of the email on why you are suitable for this position – any application without this requirement will not be considered

All applications are to be sent to caroline.ellis@grminternational.com before Sunday 10th July 2011 and state ‘Receptionist – Kenya’ in the subject line of the email.

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