Driver / Administrative Assistant Job in Nairobi Kenya - International Federation of Red Cross and Red Crescent Societies

Job title: Driver / Administrative Assistant

Unit / dept / delegation: Norwegian Red Cross, East Africa Regional Representation, Nairobi

Reports to: Programme Officer

Purpose: To provide driving and administrative support to the Norwegian Red Cross staff and programmes managed by the regional representation in Nairobi.

Duties applicable to all staff

Actively work towards the achievement of the Federation's goals.Abide by and work in accordance with the Red Cross Red Crescent principles.Perform any other work related duties and responsibilities that may be assigned by the line manager.Key Responsibilities

Vehicle Operation

Safely drive Federation fleet vehicles for the transport of passengers and cargo as instructed and ensure that all occupants of the vehicle are wearing safety belts. Driving assignments include field trips to rural areas with overnight stays.Ensure proper use and security of assigned Federation vehicles and equipment. Also ensure the vehicles are cleaned, refuelled and are in operational condition at all timesMake correct entries into the log book and ensure proper records are kept of all the spare keys, repairs, equipment (e.g. radios, antennae, etc) and fuel intakesPerform daily inspections for the assigned or any other vehicles and report to the supervisor accordingly Understand and obey all applicable traffic signs, rules and regulationsObey all lawful instructions of Police Officers in respective countries where the assigned vehicle will be drivenComply with working hours as regulated, in accordance with the operational requirements of the East Africa Regional RepresentationMake any such repairs that are necessary for the efficient operation of the vehicles including changing tyres in case of a puncture, changing oils, car batteries, etcAdvise supervisor of needed maintenance of the assigned vehicleCarry out pre-repairs and post-repairs inspectionFollow up monthly service repairs and generate reportsPerform other technical duties as assignedAdministrative responsibilities
Assist the Programme Officer to follow up and ensure timely organisation of all welcome services provided to Norwegian Red Cross delegates, staff, visitors as well as partner national societies in close coordination and communication with the Programme Officer.Assist the Programme Officer to manage incoming and outgoing correspondence and ensure information is passed to the relevant recepients.Assist the Programme Officer in maintaining accurate Asset Inventory for the Norwegian Red Cross Regional Office and follow up on Asset’s register for programmes managed at the officeManage and supervise the cleaning services provided to Norwegian Red Cross offices.Assist the Finance Officer with payment vouchers for all invoices approved for payment; code the payments as appropriate.Assist the Finance Officer check cash books against budget from programmes managed at the Norwegian Red Cross regional office.Assist in filing and labelling payment receiptsFollow up repair work at delegates’ houses as instructed.Purchase of small items for office use.Required Qualifications

Education and Certifications

Secondary level educationValid Kenyan driving licence and valid certificate of good conductMinimum 5 years working experience in a similar positionWorking experience with international organisations, NGO or Embassy is highly desirableFluency in spoken and written English and Kiswahili Proficient computer skillsMechanical knowledge, training in first aid or security is an advantageBroad understanding of Red Cross/Red Crescent activitiesHigh degree of integrity, discretion and personal conductFlexible and adaptable to changing working conditionsSelf-motivated, proactive with good judgement and initiativeExcellent interpersonal and written communication skillsAbility to prioritise, meet deadlines and work under pressureSensitive to diversityAttention to detailAble to work in a multicultural teamGood inter-personal skillsAble to work under minimum supervisionGood stress management with a sense of humourSubmission of applications:

Applications should be submitted to zonehr.easternafrica@ifrc.org; to be received not later than 17th November, 2011.

Kindly note that:

1. Only e-mail applications will be accepted.

2. Due to large volume of applications, only short listed candidates will be contacted.

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