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Responsibilities
•Responsible for arranging, describing, preserving and providing access to records with long-term, historical value.
•Manages archives and records center, in coordination with KEC Commissions
•Designs information delivery systems, in conjunction with KEC Commissions
•Writes records retention schedules, researching retention periods as necessary.
•Performs inventories of active and inactive record storage areas and coordinates scheduling of records disposition; recommends active and inactive records storage periods, in coordination with KEC Commissions Heads
•Processes records according to archival principles and standards and creates finding aids and indexes for internal and external use.
•Preserves records by identifying endangered materials and level of conservation work needed; provides basic repair and preventive preservation for paper records.
•Maintains archival collections management information, including up-to-date shelf list inventory and transfer records.
•Researches, plans, develops and implements long and short-range goals for the archives and records center, in coordination with the KEC Commissions
•Drafts policies and procedures related to records management for review, as appropriate
•Recommends and assists with implementation of records storage and indexing solution
•develop databases and information access systems
•Presents records management training for staff
•Assist in handling of legal matters
Qualifications
•Has a minimum of LLB Degree / and a Diploma from Kenya School of Law
Experience/Age
•Has no less than 1 year relevant working experience; and
•Considerable knowledge of contemporary archival and records management principles and practices;
•considerable knowledge of creating and maintaining databases, preferably Microsoft Access; knowledge of descriptive cataloging principles
•Very good organizational skills
•expert computer indexing
•Proficiency in interpersonal communications
•Is of no less than 23 years of age.
Perfomance Indicatiors
•Extent of carrying out duties and responsibility in #2 above.
Personal Traits
•Is a committed Catholic, with good recommendation from own Parish Priest
•Is a person of attested integrity, with high degree of stewardship of resources
•Is innovative and assertive
•Able to work with minimal supervision
•Team player
Our recruitment procedures shall apply
Applications should be addressed to:-
Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O BOX 13475-00800
Nairobi.
Applications must reach us on or before 23rd may 2012 to hr@catholicchurch.or.ke
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