Sanergy Accounts Payable Clerk Job in Kenya

Job Description: Accounts Payable Clerk

Department: Finance Department                       

Company Description

Sanergy is a social venture that aims to build a sustainable sanitation network throughout Nairobi's slums, by creating a network of local entrepreneurs who run small-scale sanitation centers. 

It is our goal to provide affordable, accessible and hygienic sanitation services to individuals, thereby making a valuable contribution to their communities. Under the Fresh Life brand, we have launched our first toilets in Nairobi and plan to expand rapidly during the upcoming months.

Role & Responsibilities:

The Accounts Payable Clerk (APC) will be responsible for co-ordinating the payment activities of the Finance Department at our Mukuru office.  The APC will provide assistance to the Finance department including Accounts Payable, Petty Cash, Staff Reimbursements in support of Procurement and Warehouse activities ensuring compliance with policies and procedures of the Finance department and Sanergy.

Responsibilities include executing day-to-day transactions for the payment of suppliers for goods and services received, maintaining and disbursement of petty cash, reconciliation of petty cash and staff reimbursement ensuring proper authorization, documentation and filing of all documents. 

Description

Key duties/responsibilities of the Accounts Payable Clerk shall be to:
 Scheduling and preparing payments to suppliers and service providersResolving purchase order, contract, invoice, or payment discrepancies and documentation Ensuring credit is received for outstanding memosIssuing stop-payments or purchase order amendmentsReconciling processed work by verifying entries and comparing system reports to balances.Preparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.Organizing and maintaining documentation for filing by Finance Department at head officeMaintain cheque register for all cheque payments.Maintain petty cash, including:Disbursing petty cash for small items required by facility and field staff following approval and standard operating procedures of Finance DepartmentObtaining and retaining all appropriate documentation for petty cash purchasesVerifying all documentation receivedReconciling daily petty cash follows up and resolves any discrepanciesPreparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.Prepare staff reimbursements, including:Reviewing staff reimbursement claims and receipts to ensure completeness, accuracy and appropriatenessPreparing and organizing expense reimbursement reports and receipts for review by Finance Manager Resolving any discrepancies with staff claimsPreparing payment of duly approved staff reimbursements Prepare entries to charge expenses to accounts and cost centers by analyzing reimbursement reports, recording entries.Reconcile processed work by verifying entries and comparing system reports to balancesOrganize and maintain documentation for filing by Finance Department at head officeVerifying vendor accounts by reconciling monthly statements and related transactions Maintaining ledgers by verifying and posting account transactions for accounting of transactionsMaintaining reports for sales taxes by calculating requirements on paid invoices.Proactively looks for operational efficiencies and policy and procedural enhancements to improve internal controlsWork closely with the Procurement Office, Warehouse Staff and Finance Manager to ensure smooth operation of all finance and accounting matters in Mukuru officeHelp develop and maintain the file system and procedure manualsMaintain supplier relationships with Procurement CoordinatorHigh School GraduateMinimum of CPA 1 Qualifications.At least 1 year of experience working within a finance or accounts departmentGood understanding of accounting processes and proceduresHigh Proficiency in Computer software including Office and Google applications, familiarity with professional accounting, payment tracking or enterprise resource planning software a plusExceptional organizational skills with proven ability to prioritize competing deliverablesStrong interpersonal and communication skillsProactive, team player with demonstrated resourcefulness and problem solving capabilitiesHonest and high degree of integrity.Willingness and ability to work under pressureEnthusiasm for working in a unique, dynamic, fast-paced Start-Up environment

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