Job Description: Accounts Payable Clerk

Department: Finance Department                       

Company Description

Sanergy is a social venture that aims to build a sustainable sanitation network throughout Nairobi's slums, by creating a network of local entrepreneurs who run small-scale sanitation centers. 

It is our goal to provide affordable, accessible and hygienic sanitation services to individuals, thereby making a valuable contribution to their communities. Under the Fresh Life brand, we have launched our first toilets in Nairobi and plan to expand rapidly during the upcoming months.

Role & Responsibilities:

The Accounts Payable Clerk (APC) will be responsible for co-ordinating the payment activities of the Finance Department at our Mukuru office.  The APC will provide assistance to the Finance department including Accounts Payable, Petty Cash, Staff Reimbursements in support of Procurement and Warehouse activities ensuring compliance with policies and procedures of the Finance department and Sanergy.

Responsibilities include executing day-to-day transactions for the payment of suppliers for goods and services received, maintaining and disbursement of petty cash, reconciliation of petty cash and staff reimbursement ensuring proper authorization, documentation and filing of all documents. 

Description

Key duties/responsibilities of the Accounts Payable Clerk shall be to:
 Scheduling and preparing payments to suppliers and service providersResolving purchase order, contract, invoice, or payment discrepancies and documentation Ensuring credit is received for outstanding memosIssuing stop-payments or purchase order amendmentsReconciling processed work by verifying entries and comparing system reports to balances.Preparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.Organizing and maintaining documentation for filing by Finance Department at head officeMaintain cheque register for all cheque payments.Maintain petty cash, including:Disbursing petty cash for small items required by facility and field staff following approval and standard operating procedures of Finance DepartmentObtaining and retaining all appropriate documentation for petty cash purchasesVerifying all documentation receivedReconciling daily petty cash follows up and resolves any discrepanciesPreparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.Prepare staff reimbursements, including:Reviewing staff reimbursement claims and receipts to ensure completeness, accuracy and appropriatenessPreparing and organizing expense reimbursement reports and receipts for review by Finance Manager Resolving any discrepancies with staff claimsPreparing payment of duly approved staff reimbursements Prepare entries to charge expenses to accounts and cost centers by analyzing reimbursement reports, recording entries.Reconcile processed work by verifying entries and comparing system reports to balancesOrganize and maintain documentation for filing by Finance Department at head officeVerifying vendor accounts by reconciling monthly statements and related transactions Maintaining ledgers by verifying and posting account transactions for accounting of transactionsMaintaining reports for sales taxes by calculating requirements on paid invoices.Proactively looks for operational efficiencies and policy and procedural enhancements to improve internal controlsWork closely with the Procurement Office, Warehouse Staff and Finance Manager to ensure smooth operation of all finance and accounting matters in Mukuru officeHelp develop and maintain the file system and procedure manualsMaintain supplier relationships with Procurement CoordinatorHigh School GraduateMinimum of CPA 1 Qualifications.At least 1 year of experience working within a finance or accounts departmentGood understanding of accounting processes and proceduresHigh Proficiency in Computer software including Office and Google applications, familiarity with professional accounting, payment tracking or enterprise resource planning software a plusExceptional organizational skills with proven ability to prioritize competing deliverablesStrong interpersonal and communication skillsProactive, team player with demonstrated resourcefulness and problem solving capabilitiesHonest and high degree of integrity.Willingness and ability to work under pressureEnthusiasm for working in a unique, dynamic, fast-paced Start-Up environment

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Accounts Payable Assistant

2 Positions

The United States Agency for International Development’s East Africa Mission (USAID / East Africa) seeks to fill the position of Accounts Payable Assistant in its Regional Financial Management Services (RFMS) Office.

The position is based in Nairobi and is open to qualified Kenyan citizens.

Major Duties and Responsibilities:

The incumbent serves as an Accounts Payable Assistant in the RFMS / Nairobi Office and is responsible for providing financial, administrative and clerical services.

This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system.

Providing these services in an effective and efficient manner will ensure that agency finances are accurate and up to date, that staffs are paid in a timely and appropriate manner and that vendors are paid within established time limits in accordance with the Prompt Payments Act (PPA).

RFMS USAID / East Africa requires the processing of payments for programs implemented in USAID / Kenya, USAID/East Africa (including, Djibouti, Burundi, and Somalia), Office of Foreign Disaster Assistance (OFDA), Office of Transition Initiatives (OTI), Congo, USAID/DRC, and other countries supported by the office as needed.

The Accounts Payable Assistant examines and processes difficult and complex invoices and claims for payments against program funded contracts and grants used to implement Mission activities, as well as a operating expense funded vouchers such as contracts and travel vouchers.

In addition, the Accounts Payable Assistant shall review samples of selected documents from
contractors and grantees to manage and reduce USAID’s accountability risks.

Each Accounts Payable Assistant is expected to review, approve and pay in excess of $100 million each year. As a member of the RFMS, the incumbent ensures performance of assigned duties reflect well on RFMS and the Mission, and recognizes the importance of timely performance of responsibilities to enable all staff to meet the commitments of the Mission.

Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated.

Only short listed applicants will be contacted.

If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Education: A Bachelor’s degree in accounting is required.

Prior Work Experience (40%): 3-5 years of progressively responsible experience in accounts, voucher examining, bookkeeping, or related fiscal work. Experience with using accounts programs and proficiency in Microsoft Office Suite is required.

Knowledge (30%): The incumbent must have proficient knowledge in the following areas:

1) knowledge of accounts payable, accounts receivable and maintaining automated general ledgers;

2) knowledge of payroll functions and procedures; ability to maintain a high level of accuracy in preparing and entering financial and payroll information; and,

4) ability to maintain confidentiality concerning financial and employee files.

Skills and Abilities (30%):

The incumbent must demonstrate the following skills:

Those fulfilling the requirements of the position should submit their application together with detailed Curriculum Vitae and copies of all the relevant certificates to the following address:

The Human Resource Office
United States Agency for International Development
P.O. Box 629, Village Market, 00621,
Nairobi, Kenya

Re: Accounts Payable Assistant, RFMS/USAID/East Africa

Applications must reach the USAID HR Office by COB March 20, 2012

Accounts Payable Assistant (Two Positions)

The United States Agency for International Development’s East Africa Mission (USAID/East Africa) seeks to fill the position of Accounts Payable Assistant in its Regional Financial Management Services (RFMS) Office. The position is based in Nairobi and is open to qualified Kenyan citizens.

Major Duties and Responsibilities:

The incumbent serves as an Accounts Payable Assistant in the RFMS/Nairobi Office and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system.
Providing these services in an effective and efficient manner will ensure that agency finances are accurate and up to date, that staffs are paid in a timely and appropriate manner and that vendors are paid within established time limits in accordance with the Prompt Payments Act (PPA).
RFMS USAID/East Africa requires the processing of payments for programs implemented in USAID/Kenya, USAID/East Africa (including, Djibouti, Burundi, and Somalia), Office of Foreign Disaster Assistance (OFDA), Office of Transition Initiatives (OTI), Congo, USAID/DRC, and other countries supported by the office as needed.
The Accounts Payable Assistant examines and processes difficult and complex invoices and claims for payments against program funded contracts and grants used to implement Mission activities, as well as a operating expense funded vouchers such as contracts and travel vouchers. In addition, the Accounts Payable Assistant shall review samples of selected documents from contractors and grantees to manage and reduce USAID’s accountability risks.Each Accounts Payable Assistant is expected to review, approve and pay in excess of $100 million each year.
As a member of the RFMS, the incumbent ensures performance of assigned duties reflect well on RFMS and the Mission, and recognizes the importance of timely performance of responsibilities to enable all staff to meet the commitments of the Mission.Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Education: A Bachelor’s degree in accounting is required.Prior Work Experience (40%): 3-5 years of progressively responsible experience in accounts, voucher examining, bookkeeping, or related fiscal work. Experience with using accounts programs and proficiency in Microsoft Office Suite is required.Knowledge (30%): The incumbent must have proficient knowledge in the following areas: 1) knowledge of accounts payable, accounts receivable and maintaining automated general ledgers; 2) knowledge of payroll functions and procedures; 3)ability to maintain a high level of accuracy in preparing and entering financial and payroll information; and, 4) ability to maintain confidentiality concerning financial and employee files.Skills and Abilities (30%): The incumbent must demonstrate the following skills: excellent interpersonal skills; team building skills; bookkeeping skills; analytical and problem solving skills; decision making skills; effective verbal and listening communications skills; attention to detail and high level of accuracy; very effective organizational skills; effective written; communications skills; computer skills including the ability to operate computerized accounting, spreadsheet and word-processing programs, and email at a highly proficient level; stress management skills; time management skills; and, proficiency in Microsoft Office Suite.Those fulfilling the requirements of the position should submit their application together with detailed Curriculum Vitae and copies of all the relevant certificates to the following address:

The Human Resource Office
United States Agency for International Development
P.O. Box 629, Village Market, 00621, Nairobi, Kenya
Re: Accounts Payable Assistant, RFMS/USAID/East Africa

APPLICATIONS MUST REACH THE USAID HR OFFICE BY COB MARCH 20, 2012

Accountant, Accounts Payable (Finance Department)

PZ Cussons East Africa is a leading Global Manufacturer, Marketer and Home of leading Household and Personal Care Brands that include Carex, Imperial Leather, Venus, Robb, Ushindi and Flamingo.

A position of an Accounts Payable Accountant has arisen in our Finance Department.

Job Purpose

The purpose of this position is to plan, organize and manage the operations of the Accounts Payable section to ensure efficient processing and maintenance of the Accounts Payable transactions. This position reports to the Operations Controller.

Principal Responsibilities of this position are in 3 Core Areas: Supplier management, Net working capital and Performance Management as well as the following accountabilities:-

Streamline the supplier payment process including scheduling of payments.Reviewing of all supplier reconciliations and ensuring that there are no reconciling items that are older than one monthReview on a monthly basis the GRNI control accounts and ensuring that the amounts outstanding are below 60 days old.Review and check all invoice batches before confirming and updating the same in MFGMaintain a log of all disputed invoices and report monthly on action taken to resolve themManage payment to inter-company and overseas supplier and generate a forecast of FX payments on a weekly basis for the purposes of managing the Forex exposure.Spearhead automation of payment processes.Manage local supplier payments by among other things ensuring payments are done as per agreed terms, supplier relations are maintained and improvedManage the performance of direct reports including setting individual KPIS, tracking and measuring the performance of staff against the Key Performance Indicators on a quarterly basis.Developing the accounts payable team through on the job coaching and evaluating the training needs/proposing action to address the needs.Knowledge, Skills & Experience
Bachelors’ degree in Commerce, preferably Accounting/Finance optionCPA (K) or finalistKnowledge of various legal requirements regarding Government Taxes Knowledge of the Accounting cycle particularly Accounts payable cycle and General ledger Working Knowledge of fully integrated ERP systems 3 to 5 years in a busy Accounts Payable environmentAbility to align self to our core values of Courage, Accountability, networking, Drive and OnenessPotential to demonstrate our Global Competencies of Creating the Future, Working Together, being Adaptable, and Pursuing Success within the first six months of employmentPZ Cussons is an equal opportunity employer

How to Apply

If you meet the requirements for this position, please send your application and CV to Jobs.Kenya@pzcussons.com by 15th July 2011.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Summary: Our client is a leading international oil company; it has been in operation for over 25 years and is seeking to recruit an accounts payable accountant, Kenya Office.

Key Responsibilities
* Ensure intercompany posting, reconciliation and confirmation.
* Manage fixed assets reconciliation and management.
* Manage stock & creditors reconciliation in all ledgers.
* Post supplier invoices to all ledgers.
* Request for supplier account creation in Maximo.
* Liaise with suppliers on a day to day basis.
* Post accruals and prepayments in all ledgers.
* Allocation of shared ledger costs to the JVs.
* Assist in audit file preparation.
* Other ad-hoc projects that may be required from time to time.

Qualification and experience
* A degree in Financial Accounting
* At least 3-4 years experience in an accounts payable function.
* Experience of working in the upstream oil and gas industry would be a recommendation.
* Require good communication and computer skills.
* Strong work ethic.
* High level of accuracy and attention to detail.
* Ability to function effectively within a team set-up.
* Deadline driven.

How to apply:
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday 25th March 2011.

Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz

Only short listed candidates will be contacted. Please note that we do not charge fees for receiving or processing job applications. Visit our website for more vacancies.

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