Save the Children Adolescent Girls Initiative Programme Assistant Job in Nairobi Kenya

Adolescent Girls Initiative Programme Assistant
 Location: Nairobi 50% Field 50%
Post Type: National (1 year contract with possibility of extension)
 Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: SCI are anticipating funds for the AGI-K Programme Assistant position, who will be responsible for the support of the AGI-K Programme team to effectively achieve its goals and deliver on its outputs and work plan.
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Scope of Role:

Reports to: Senior AGI-K  Programme Manager

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programs delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programs of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programs with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ more than 300 staff and have an operating annual budget in 2014 of approximately US$25 million.
Staff directly reporting to this post: None

Key Areas of Accountability:

Make various payments
Provide support to the Programme Team including participation and assistance to preparation and conducting of programme meetings, quarterly and annual reviews and other relevant programme meetings and events.Support the programme in spot checks and the compilation of reports.Ensure all files and documentation – including contracts, proposals, and field travel TORs – are well organised digitally as well in hard copy and regularly updated.Ensure that invoices (payment vouchers) are processed for payment on time and are well documented.Assist in the drafting of consultancy contracts, process consultants’ expenses reports, and coordinate consultants travel needs.Assist in closing the documentation cycle in contract management and payment processing.Draft letters and undertake basic correspondence on behalf of the program unit as needed.Assist in organising training/workshops for program Drafts correspondence, takes dictation and instructions on a variety of programme related subject-matters.Keeps list of names, addresses and telephone numbers of Programme counterparts and Ministers, Government Officials.Contribute effectively to planning, monitoring, reporting and information dissemination of programme activities.Participate actively in organisation-wide learning and other joint activities.Undertake any other tasks as may be assigned by the Supervisor.Personal integrity/Commitment to mandate-holds himself accountable for actions taken.Knowledge sharing/continuous learning – Takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means.  Learns from others inside and outside the organisation adopting best practices created by others.Valuing diversity – observes and inquires to understand the perspectives of others and continually examines his/her own biases and behaviours.Skills and Behaviours (our Values in Practice)
 Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesHolds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achievedSets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the sameWidely shares their personal vision for Save the Children, engages and motivates othersFuture orientated, thinks strategicallyBuilds and maintains effective relationships, with their team, colleagues, members and external partners and supportersValues diversity, sees it as a source of competitive strengthApproachable, good listener, easy to talk toDevelops and encourages new and innovative solutionsWilling to take disciplined risksHonest, encourages openness and transparencyBachelor’s degree in a relevant fieldAt least two years’ experience related to your responsibilitiesVery good writing skills in English with keen attention to detailDemonstrated experience of working in teamsDemonstrated an ability to set clear and appropriate priorities focussing on tasks and activated, which have strategic impact on resultsDemonstrated ability to anticipate and meet information needs of the team and other stakeholders.Commitment to excellence.Fluency in English, both verbal and written, preferredCommitment to Save the Children valuesHow to Apply

Interested candidates are required to submit a CV and mandatory cover letter to Kenya.jobapplications@savethechildren.org  by 3rd Oct. 2014 indicating the Position Code on the subject line.  

Only shortlisted candidates will be contacted.