Supply Planner Job in Nairobi Kenya

Job Family: Logistic / Purchasing
 Language Requirement: English [Essential]; French [Essential]
 Closing Date: 30/10/2014

Introduction: Leveraging our innovative strengths in efficient power transmission, reliable switchgear, high-performance transformers and advanced power transmission systems, we enable customers to transport electricity safely and efficiently. 

Our offerings span practically the entire field of high-voltage transmission – from HVDC transmission systems and products and systems for high-voltage switchgear to innovative reactive current compensation systems for alternating-current grids that increase transmission capacity and improve grid stability. 
We also provide turnkey installations such as substations and a comprehensive range of distribution and power transformers, furnace transformers, converter transformers, inductors and vehicle transformers for locomotives.

For the realization of our incoming projects in Kenya (Lake Turkana and Loyangalani), the Kenyan branch of our client offers a job vacancy and opportunities to reinforce its new team in Kenya. 

We are growing and we need more remarkable people to continue our success story in Kenya. So whether you have already built a career in logistics and purchase or you are looking for an exciting new challenge, why not to find out what we can offer?
Teamwork is everything and the best teams are made up of diverse people with complementary skills. Attention to detail, imagination, empathy, communication skills, creativity.....they are all part of the recipe, along with technical expertise and indispensable common sense.
In return, we can promise a dynamic and supportive working environment, new challenges every day and very professional and passionate colleagues.

Description of Scope of Work

We are looking for a Supply Planner who will be responsible for the follow-up of all orders placed on two projects (Loyangalani and Lake Turkana Projects) from the supplier order execution till the delivery of the equipment (according to order Incoterm) and the payment of the supplier. The person will have to strictly follow the procurement frame defined by the Procurement Project Manager and will be responsible for the good application of the order. The Supply Planner will insure the respect of the deadline scheduled and will be able to alert/escalate to management in case of delay. He/She will also have to insure that all instructions (packaging, Marking...) will be followed by supplier and will have to obtain all contractual documents according to specification defined before. Finally, the person will have to prepare for submission all documents requested by customer and follow/update according to comments to obtain customer approval.
The person needs to have a strong knowledge and an understanding on the way to handle supply chain processes, international logistic standards (incoterms.) and have to be organized, with good anticipation and project oriented. Knowledge in international trade could be an opportunity to extend the scope of work by being the back up of the export logistic coordinator.

Finality:

Follow the order from the execution to the delivery and payment of supplierInsure the respect of the purchase frameAlert in case of non-conformity or problem with Supplier according to escalation guidelineInsure the transmission and approval by client of all contractual document Manage the interface with Procurement Project Manager in Grenoble (France).Manage the supplier during all the supply stageRespect the internal contract defined by the logistic manager (in term of hours and objectives)Follow the order deadlineForward to supplier all drafts, instructions and particular request and insure their considerationObtain all necessary documents for export and forward to export logistic coordinatorObtain all contractual documents and submit to customer for approvalObtain all technical documents and submit to technical department for reviewUpdate the order follow-up tools with all requested informationSend a weekly report about all order status, problem, actions and critical suppliersManage the materiel delivery in case of a group shipment (from France)Inform export logistic coordinator about ready materialCheck the coherence between supplier deadline and site needs and alert in case of discrepancyFollow the supplier invoicing and coordinate payment issue with the Project Procurement ManagerObtain all legal documents necessary for internal and external audit (legal mandatory).Forward the receipt request (SAP) to the nominated person once order is completedEvaluate supplierPropose updated procedure for an optimized supplier follow-upOnly qualified candidates to apply before 3rd October through