Kenya: Logistics Officer

HIAS Refugee Trust of Kenya (HRTK) is a non-profit non-governmental organization committed to the assistance, protection and durable solutions needs for refugees at heightened risk in Africa, through the provision of direct psychosocial, social and resettlement services as well as through community outreach and capacity building for partners.

HRTK seeks to recruit a qualified and well experienced Logistics Officer.Under the supervision of the Finance and Administration Manager whilst working closely with the HR and Administration department, the Logistics Officer will assist in management of daily logistics tasks.

Main Duties and Responsibilities

To maintain appropriate records of purchases.To assist in preparation of annual general procurement plans.Maintain the records of the purchase orders and goods purchased under the same and hand over the goods to the concerned staff in proper way.Annually analysing prequalification of suppliers for various goods and services.Ensure compliance of financial rules in the purchase of goods and services.Assesses and organizes logistics in terms of transport requirements, receipt, handling, storage and distribution of items and establishes proper recording systems.Establishes a detailed procurement plan to determine appropriate specifications of required items, according to established guidelines and procedures and in coordination with relevant teams.Liaises and keeps close contacts with staff involved in programme implementation and assists them in all matters pertaining to logistics and procurement;Devises methods of stock control, closely monitors and regularly submits situation reports on stocks and equipment.To receive and issue vouchers, delivery notes and invoices.Checks all invoices for logistics services against service requests made.Monitors the status of incoming supplies, status monitoring and correspondence with the suppliers.Monitors and summarises all expenditure and provides activity report to management.Processes logistics requests from the project and ensures follow-up action completed.Executes additional tasks such as fleet management.Maintain and update stock inventory records and location of goods.Update and maintain inventory control databasesAny other tasks as may be assigned from time to time.

Education

Minimum of B.A/B.Sc Degree in Business, Logistics and Supply Chain Management or Transportation /Logistics Management or any Social Sciences.Higher National Diploma in purchasing & supplies management.Five years of professional work experience in logistics management at the national level.Excellent mathematical skills and attention to detail.

Skills & Competencies

Ability to identify potential problems before they occur. Proactive in preparation and uses initiative in response.Ability to manage day to day interactions with contracted external service providers and analyse their performance.Demonstrated capacity for self-organization.Experience in administrative duties and data entry.Computer literate in MS Office Suite and ability to particularly work with spreadsheet.Able to work in a fast paced environment and work overtime when required.Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.Ability to work with diverse population.Strong written and oral communication skills.

Language

Proficiency in English and Swahili

Closing Date:19 September 2014

Please send a cover letter and resume to recruitment@hiasafrica.org indicating the job title in the subject line.

Important: Only shortlisted candidates will be contacted. Canvassing will lead to immediate disqualification. Late applications will not be considered.