Kenya: Logistician

To provide overall logistics support for Somalia/Somaliland programmes in the ethical and efficient and cost-effective logistical functions

Procurement and Vendor/Supplier Management
- Efficient and effective procurement or purchase of goods and services
- Review supplies and quote requests to ensure that they have proper specifications
- Draft tender documents or quote invites for review by Line Manager and subsequent dissemination
- Analyze quotes received and make recommendations on which suppliers/Vendors to use
- Raise LPOs for the approved purchases based on value for money
- Monitoring to ensure that all orders for the delivery of goods and services meet standards
- Provide regular feedback to all locations on the status of the SRs
- Maintain all documentation related to the procurement process including collating all documentation required for processing payments
- Manage Concern’s relationship with all the vendors/suppliers including ensuring prompt payment for services rendered and goods received
- Maintain an up to date price list, product catalogue and list of preferred and potential suppliers for various goods and services
- Ensure compliance with Concern and other donor Logistics, Procurement, ICT and Transport policies, procedures and guidelines including undertaking vendor audit, supplies appraisal and advising on areas and measures for improvement

Transportation and Customs Clearance
- Ensure that goods are transported properly packed and labeled to their destinations in the most efficient and effective manner with clear goods Delivery Notes
- Customs clearance for goods arriving in Nairobi
- Establishing and maintaining contacts with Clearing Agents
- Tracking all purchases in transit to Marsabit from Nairobi Office and advising requesters appropriately
- Review customs documents for goods being exported for accuracy and feedback and/or advise on areas for improvement
- Plan and oversee loading/offloading of goods

Facilities Repairs and Maintenance
- Coordinate the repair and maintenance of Concern assets and premises.
- Provide regular reports on all repair and maintenance services

Concern has a Programme ParticipantProtection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission. Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document. Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal

Interested applicants, who meet the above requirements, should send their CV and cover letter to nairobi.hr@concern.net with the subject of the email as “Logistician”

The closing date for applications is Sunday 18th January 2015.

Each application should include at least three referees who can validate technical expertise.

Telephone contacts must be submitted with the application.