UNSOS Fuel Assistant Job in Mombasa Kenya

United Nations Support Office in Somalia (UNSOS)
 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 

Open Vacancy: Fuel Assistant – GL5
 

Vacancy Notice No: UNSOS/SUP/023/2015/MOMBASA
 

Responsibilities:  

Under the supervision of the Chief Fuel Officer, the Fuel Assistant will perform the following duties: 

• assist in timely planning, coordination and effective provision of ground fuel, aviation fuel and lubricants; 


• keep computerized records of all received and issued POL products and enter information into fuel data base and MEFAS; 


• review and analyze fuel returns and database records for correctness and discrepancies;


• assist review and monitor existing requirement for POL products (for vehicles, aircraft, generators; 


• Assist analyze POL product consumption pattern; 


• ensure environmental policies are adhered to including fire and safety standards; 


• ensure bulk fuel receipts undergo quality assurance checks-ensure daily testing of aviation and ground fuel; 


• ensure
  
  morning and evening verification of fuel stocks, ensure strict
  
  accountability of all fuel stocks, daily functional/safety inspection of
  
  all equipment including containerized refueling station (CRS), fuel
  
  tanks, fuel pumps and fuel testing equipment;


• ensures contractor’s fuel equipment is maintained and calibrated and records maintained; 


• inspect fuel points on weekly basis; 


• assist with the technical evaluation proposals; 


• be a member of site board meeting for fuel site establishment and monitor mobilization and construction of sites; 


• receive, process request for visa, F1 document, contractor’s ID card and book keeping; 


• verify original invoices submitted by POL Supplier for payment; 


• ensure all financial and procurement rules and regulations are adhered to when processing payments; 


• liaise
  
  with procurement, contract management and finance sections to ensure
  
  timely settlement of invoices and recovery of funds where required; 


• maintain accurate record of POL accounting data on electronic files, databases and on regular files; 


• produce reports on status of outstanding requisitions, paid or outstanding invoices, payments and related details; 


• manage incoming/outgoing correspondence, ensuring that correspondence is logged and appropriately delegated; 


• perform other duties as required

Qualifications:
 

Education: Minimum of secondary education certificate
 

Experience: Five (5) year experience in fuel supply management
 

Languages Skills: English and French are the working languages of the United Nations. For the post
advertised, fluency in oral and written English is required

Qualified candidates may submit their applications using the United Nations Personal History form (P 11) to the email address: 

recruitment-unsoa@un.org 

on or before the deadline. 

Deadline 07 January 2016

The

United Nations shall place no restriction on the eligibility of men and

women to participate in any capacity under conditions of equality in

its principal and subsidiary organs.

UNSOM / UNSOA 

Human Resources Section, 

Block S, Ground Floor, 

United Nations Office in Nairobi (UNON) – Gigiri, 

Nairobi, Kenya

P. O. Box 67578 Code 00200, 

Nairobi, Kenya

Tel. No. +254-738976080 / 413506120

Fax No. +254-207625397