NGO Jobs in Kenya – IRC

International

Rescue Committee (IRC) 

Nutrition

Manager – Hagadera
 

Employee

Type: Regular 

Employee

Category: Full

Time

Job Purpose / Objective: Under

the supervision of the Field Coordinator and technically Nutrition Coordinator,

the Nutrition Manager shall be responsible for the overall designing and

implementation of a nutrition program that encompasses running of selective

feeding program, blanket supplementary feeding programme, nutrition

surveillance & assessments, hospital feeding, and promotion of mother

infant and young child nutrition (MIYCN), nutrition education & counseling

and addressing micronutrient deficiencies in the camp.  

He/she

shall be expected to monitor and ensure improvement and maintenance of public

health nutrition performance indicators as per SPHERE / UNHCR / WHO standards

at the Camp.

Key Responsibilities

Programming

• Develop
  
  an annual nutrition sector work plan in Dadaab.


• Supervise
  
  and coordinate the implementation and monitoring of nutrition project
  
  activities in line with proposal targets and work plan timelines


• Conduct
  
  nutritional surveillance in the camp based on agreed camp wide
  
  methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC
  
  and other rapid methods.


• Coordinate
  
  with other IRC departments and implementing partners to develop training
  
  curricula and implementation plans.


• Assist
  
  in response and management of any nutrition emergencies e.g. acute food
  
  shortages in the camp and participate in the development of disaster
  
  preparedness systems.


• Promote
  
  mother infant and young child feeding best practices in the camp.


• Supervise
  
  and monitor the hospital patient’s diet including the special diets for
  
  chronic diseases.


• Oversee
  
  implementation and integration of comprehensive growth monitoring program


• Participate
  
  actively in execution of operational research in the camp


• Participate
  
  actively in annual nutrition surveys in the camp


• Plan
  
  and actively involve the community in marking recognized nutrition related
  
  days


• Coordinate
  
  with UNHCR, WFP other implementing partners and health facilities to
  
  ensure maximum effectiveness of the nutrition project.

• Monitoring
  
  and supervising both national and refugee staff to ensure work is
  
  performed efficiently


• Routinely
  
  monitor staff performance according to their job description and provide written
  
  feedback in a timely manner


• Oversee
  
  continuous training programs for the nutrition staff  as well as
  
  organizing trainings with consultants as per the annual work-plan &
  
  budget


• Review
  
  personnel issues and concerns of nutrition staff and assist with determining
  
  and implementing solutions


• Participate
  
  in recruitment of health staff as appropriate


• Recommend
  
  promotions, disciplinary action of nutrition staff to the health team
  
  leader and project coordinator


• Foster
  
  integration of the nutrition program with other health sector programs
  
  within IRC Dadaab.


• Directly
  
  supervise the nutrition team in the camp.

• Work
  
  with the supply chain team to develop accurate and timely quarterly
  
  nutrition orders


• Monitor
  
  utilization of IRC issued nutrition supplies; monitor and track IRC
  
  nutrition sector assets


• Review
  
  of all nutrition program purchase requisitions

• Closely
  
  monitor and make sure nutrition performance indicators are within the
  
  recommended sphere standards


• Attend
  
  meetings concerning nutrition program issues


• Keep
  
  the FC/ nutrition coordinator informed of all developments through regular
  
  reports


• Attend
  
  all health and nutrition coordination meetings and management meetings in
  
  the field.


• Compile
  
  weekly, monthly reports and donor reports.

Finance and grant management

• Prepare
  
  spending plans for the program based on the available budget


• Attend
  
  and participate in monthly budget review meetings, with records of updated
  
  expenditure records and spending plans


• Ensure
  
  adherence to the nutrition program budget by reviewing expenditure


• Provide
  
  recommendations and interventions to correct any identified deviations
  
  that impact on budget adherence

• Perform
  
  any other duty as directed by the supervisor

• Successful
  
  implementation of annual nutrition sector work plan as per the proposal
  
  targets.


• Monitor
  
  and ensure improvement and maintenance of public health nutrition
  
  performance indicators as per SPHERE/UNHCR/WHO standards at the camp.


• Promotion
  
  of mother infant and young child feeding best practices in the camp.


• Monitor
  
  all nutrition program expenditure against budgets and ensure an
  
  appropriate burn rate.


• Ensure
  
  steady supply of all the nutrition program supplies.


• Ensure
  
  nutrition surveillance and assessments are continuously conducted.


• Timely
  
  submission of monthly and donor reports.


• Capacity
  
  building of nutrition staff.


• Maintain
  
  nutrition team as per the budget specifications.


• Represent
  
  IRC in nutrition meetings.

• MUST
  
  have a Bachelor’s degree in nutrition dietetics


• Masters
  
  in Public Health Nutrition preferred.


• MUST
  
  be a registered by KNDI

Required Experience & Competencies:

• A
  
  minimum of 3 years of professional experience in nutrition, public health,
  
  nutrition planning and management and/or in relevant areas of maternal,
  
  infant and child health/nutrition care at program management level is
  
  required


• Experience
  
  in designing and implementing nutrition surveys and other methodologies,


• Knowledge
  
  in computer statistical packages such as SMART and basic data analysis skills.


• Experience
  
  in managing a nutrition program in emergencies or among refugee/ displaced
  
  populations an advantage.


• Working
  
  in resource poor environment and complex emergencies


• Strong
  
  analytical skills, sound judgment and the capacity to think and plan strategically,
  
  including the ability to produce high quality programs through development
  
  implementation.

Kenyan nationals are encouraged to apply.  

International

allowances are not available for this position. 

Salary

and employee benefits are compliant to the Kenyan NGO Sector. 
How to Apply

CLICK HERE to apply online

Sector: Program Management

Employee

Category: Full

Time

Background: The

International Rescue Committee (IRC) responds to the world’s worst humanitarian

crises and helps people to survive and rebuild their lives. 

Founded

in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and

life-changing assistance to refugees forced to flee from war or disaster. 

At

work today in over 40 countries and 22 U.S. cities, we restore safety, dignity

and hope to millions who are uprooted and struggling to endure. The IRC leads

the way from harm to home.

The

IRC has been operational in Kenya since 1992, when it began delivering health

services in Kakuma refugee camp.  

The

IRC’s programs targeting communities in Turkana County are based out of the

Lodwar office and primarily address HIV/AIDS, reproductive health, prevention

of and response to GBV through the Lodwar County and Referral Hospital,

communicable disease prevention and strengthening governance systems.

The

IRC’s programs in Turkana are recognized for their capacity-building and

support of county-run clinics and health facilities, including the Lodwar

County and Referral Hospital. 

Summary of Responsibilities: The

Field  Manager shall be responsible for supporting, coordinating and supervising

the implementation of the IRC programs in Lodwar, Turkana County with specific

focus in ensuring effective functionality of all the support functions of the

program.  

Additionally,

the FM will support adherence to the Mission Strategic Objectives in the Kenya

Program within program development in Lodwar. 

The FM

will be responsible for grant management and reporting. The FM will be

responsible for direct supervision and monitoring of Human Resources,

Administration, Logistics, Finance and all Program functions of the program to

ensure strict compliance to all IRC procedures/policies. 

The FM

will oversee day to day management of Staff Safety and security during all

phases of field operations. 

The FM

will be responsible for assessing program support and program support staff

quality, effectiveness and providing guidance and support to staff. 

The FM

will from time to time  represent the IRC Turkana program in various

coordination forums. 

The FM

reports to the Deputy Director Operations and will be responsible for the

following.

Major Responsibilities

Leadership:  

Provides

assistance to the Program Managers in Lodwar and the Senior Management Team

based in Nairobi as required or as requested.

The

Program Managers report functionally to their respectiveTechnical Coordinators

and administratively to the FM.

Program Management:

Provide support and leadership in grant management, budget monitoring, new

program development, monitoring and evaluation including strategic

planning.  

• Ensure
  
  quality and timely implementation of grants by staff with specific focus
  
  to the program support sections of each respective grant;


• Support
  
  field teams in the Review of Monthly Budget vs. Actual reports with
  
  program staff, make recommendations on the basis of these and ensure that
  
  appropriate action is taken in a timely fashion.


• Identify
  
  new program possibilities in collaboration with field- and Nairobi-based
  
  program staff, specifically the Deputy Director Programs and the Technical
  
  Coordinators;



• Based
  
  on identified needs, make recommendations to Nairobi for development of
  
  new…?


• Ensure
  
  appropriate M&E activities are carried out regularly by program staff
  
  in all sectors (data collection & analysis, monitoring of project
  
  progress against established work plans, monitoring of established
  
  indicators and utilization of results to inform program (re-)design);


• Support
  
  the integration of program activities to create coherent, quality and
  
  complimentary programming; Specific focus to ensure strong integration of
  
  program support functions with direct program related activities

• Ensures
  
  policies and procedures are in compliance with applicable IRC, funding
  
  source and government policies, procedures and requirements.


• Ensures
  
  Lodwar Programme


• Promptly
  
  informsthe Deputy Director of Operations (DDO) on any areas of concern or
  
  potential or suspected violations.


• Field
  
  Operations Manager effectively communicates all relevant compliance issues
  
  during program design / development and Grant Opening & Closing
  
  Meetings, or as encountered.

• With
  
  support from the Security Manager, monitor the security situation and
  
  development in IRC operational areaswith implications for staff safety and
  
  for program implementation;


• Maintain
  
  Health and Safety standards by carrying out regular inspection of the
  
  office updating warning notices and up-dating first aid kits with the
  
  support of the Security Manager

Human Resources / Administration:

• Directly
  
  manages, supervises and mentors the Finance and Supply Chain staff of the
  
  Lodwar Programme.


• Ensure
  
  that all performance evaluations for all staff are conducted on time, and
  
  review all evaluations to ensure quality and consistency;


• Support
  
  in identifying training needs for Lodwar Programme staff and make
  
  appropriate recommendations to the DDP, DDO and the CD;


• Ensure
  
  that administrative matters of the field office are carried out in
  
  accordance with IRC HR and administration policies;


• Ensure
  
  that all IRC staff at the Field level comply with the IRC Code of
  
  Conduct/IRC WAY and other relevant policies pertaining to staff conduct.

• In
  
  collaboration with NBI HQ, oversee the carrying out of supply chain
  
  operations by Lodwar SC staff, including procurement (both local and
  
  through Nairobi HQ Office), stock management, asset management, vehicle
  
  operations, equipment maintenance and repair (including communications and
  
  computer equipment);


• Coordinates
  
  all transport and travel arrangements for the Lodwar Programme in
  
  collaboration with NBI HQ Supply Chain team.


• Ensure
  
  compliance with IRC and donor Supply Chain policies at all times.


• Support
  
  and ensure accurate staff movement planning at all times

• Oversee
  
  the financial management of field office operations by the Lodwar
  
  Programme staff, including cash management, issuing and tracking advances,
  
  ensuring complete and correct use of all finance forms; timely notice to
  
  Nairobi of cash transfer/petty cash needs;


• Ensure
  
  compliance with IRC and donor finance policies at all times;

Representation / Communications:

• Represent
  
  IRC in external engagements with GoK, UN-Agencies, IRC Partners, other
  
  NGOs and key stakeholders;


• Coordinate
  
  IRC program activities with relevant officials and other humanitarian
  
  agencies;


• Assist
  
  in the preparation of regular reports to keep partners and stakeholders
  
  informed of IRC’s activities;


• Performs
  
  other administrative or office duties or projects as required or as
  
  assigned.

Required Qualifications, Experience & Competencies:

• Bachelors
  
  Degree in Business Administration or related field of study.


• 5
  
  years experience in administration and management as an Office Manager or
  
  similar position, three years of which must have been spent working with
  
  an international NGO.

• Excellent
  
  organizational and analytical skills;


• Ability
  
  to write narrative and analytical spread sheet reports


• Proven
  
  computer literacy in MS-Word, MS-Excel MS-Access or related programs
  
  required


• Ability
  
  to plan, prioritize, coordinate and perform multiple tasks simultaneously


• Ability
  
  to work under pressure and to meet deadlines


• Spoken
  
  and written fluency in English and Kiswahili desired


• Willingness
  
  to put in extra hours in emergencies


• Willingness
  
  to travel to the field


• Systems
  
  oriented individual


• Good
  
  team player

Kenyan nationals are encouraged to apply.  

International

allowances are not available for this position. 

Salary

and other benefits are compliant to the Kenyan NGO Sector.

How to Apply 

Grants

Coordinator – TTA
 

Employee

Category: Full

Time 

Job Purpose / Objective: The

Grants Coordinator (GC) is responsible for overseeing the management of all

grants for the country program. 

This

includes, , generating grant proposals and budgets in the appropriate donor

format and based on  the IRC country’s funding strategy. 

This

position ensures timely and high quality grant reporting that clearly compares

the stated goals and objectives of the grant with the achievements and

expenditures to date, lessons learned, and a revised planning of activities for

the next reporting period. 

This

position will ensure grant compliance with donor contracts, guidelines and requirements,

including project delivery, procurement and project realignments. 

Timely

communication to program staff about implementation of planned activities and

appropriate expenditure of funds. 

The GC

supervises the Grants Manger and the Grants Interns. 

The

position works with the supervision and guidance of the Deputy Director,

Programs.

Key Responsibilities

Proposal Development

• Coordinate
  
  proposal and budget development process for concept notes and proposals.


• Submit
  
  proposals and budgets for review at HQ ensuring that the grant
  
  applications are prepared according to the required format and submitted
  
  to donors where applicable.


• Liaise
  
  regularly with the IRC Kenya field offices, and program sector leads in
  
  the Nairobi office to coordinate the annual program planning


• Develop
  
  budgets for new program activities in coordination with the sector
  
  coordinators and Finance Controller; and monitor grant expenditures to
  
  ensure compliance with IRC and donor requirements.


• Liaise
  
  with senior staff to ensure that Kenya operations are properly supported
  
  as part of an integrated country program

• Provide
  
  guidance and interpretation of donor rules and regulations.


• Monitor
  
  and facilitate compliance of programs with donor and the IRC commitments
  
  and requirements, including program progress and adherence to objectives,
  
  submission of timely modification and extension requests, procurement
  
  regulations & requests for derogations, etc

Finance and Grant Management

• Ensure
  
  program compliance with internal control procedures; in coordination with
  
  the Operations and Programs team, hold grant opening and grant closure
  
  meetings on time for all grants and hold budget holders accountable for
  
  deviations from the grant contracts


• Monitor
  
  all grant budget versus actual on a monthly basis to ensure compliance
  
  with donor requirements;


• Review
  
  budget realignment and manage grant cost-extension requests

Communication and Reporting

• Liaise
  
  with donors regarding grants and grant management. Where applicable, meet
  
  with representatives of funding agency to work out final details of
  
  proposals and budgets


• Maintain
  
  excellent relationships internally within IRC and with all IRC’s partners,
  
  such as WFP, ECHO, UNHCR, CDC, UNICEF, UNDP and local authorities.


• Oversee
  
  development and maintenance of headquarters and field reporting systems
  
  and processes related to grants management


• Maintains
  
  master files on grants on hard copy and in the share drive. Monitor
  
  paperwork connected with grant-funded programs


• Conduct
  
  monitoring visits to field locations and provide capacity building and
  
  training for field staff on proposal development, reporting and donor
  
  compliance issues as necessary


• Oversee
  
  all internal, external and sub-grantee reporting with programs and
  
  finance, ensuring high-quality, well-written and timely reports meeting
  
  donor and IRC requirements

• Supervise
  
  the Grants Manger and manage their performance as per IRC guidelines and
  
  in line with the agreed job descriptions


• Provide
  
  technical back stopping for field based grants officers


• Support
  
  the program department in other recruitments if requested


• Orient
  
  relevant staff of all departments to donor requirements and work closely
  
  with all IRC departments and field units to comply with donor requirements


• Undertake
  
  other tasks as requested by the Deputy Director of Programs, the immediate
  
  supervisor

Key Result Areas: Contribute

to efficient grants management including proposal development, reporting and

grants monitoring roles and ensure that opportunities that IRC Kenya goes for

aligns with country strategic plan and the fundraising strategy currently in

place.

Required Qualifications:

• Masters
  
  from a recognized university or equivalent in experience with excellent
  
  written and spoken English.


• 5
  
  years of INGO field experience in a similar position: grant management,
  
  proposal development (program narratives and budgets) and donor reporting


• Knowledge
  
  of UN (UNHCR/ UNDP/ UNICEF), US (USAID/OFDA,PRM,CDC), EU (ECHO, Europe
  
  Aid) and UK (DFID) donor regulations, procedures and requirements

Required Experience & Competencies:

• Proven
  
  ability to develop winning proposals to public and private-sector donors


• Excellent
  
  report writing skills is a must


• Experience
  
  working with a humanitarian organization or field is required.


• Excellent
  
  organizational skills, ability to determine priorities and attention to
  
  detail a must


• Ability
  
  to work in a multicultural context as a flexible and respectful team
  
  player


• Willingness
  
  to travel to the field as and when needed


• Ability
  
  to work with tight deadlines for proposal development/ information needs


• Strong
  
  communication, people management and analytical skills


• High-level
  
  of knowledge and practice with Word, Excel, Outlook, etc. required


• Good
  
  understanding of project design, planning and implementation and  in
  
  use of log frame or developing projects

Kenyan nationals are encouraged to apply.  

How to Apply 

CLICK HERE to apply online

Employee

Type: Regular 

Employee

Category: Full

Time 

Job Purpose / Objective: Finance

Clear will be responsible for ensuring IRC systems and procedures of internal

controls are followed when committing financial transactions in Lodwar and

ensuring there is enough cash to implement the program activities

Key Responsibilities

• Maintain
  
  petty cash at the set limit ensuring no cash shortage at all times.


• Ensure
  
  that all cash payments are fully supported and are authorized at set
  
  limits as per IRC Kenya delineation chart before disbursement.


• Prepare
  
  the spreadsheets to upload stage ready for review by Finance Manager
  
  before submission to Nairobi Finance


• Monitor
  
  and track cash advanced to program and support staff on a monthly basis
  
  ensuring that liquidation reports are prepared and correction journals
  
  raised ready for review by finance Manager


• Perform
  
  supervised petty cash counts every Friday


• Ensure
  
  that all cash received is duly receipted, coded and promptly banked


• Prepare
  
  all check disbursement vouchers. Ensure the payment is fully supported and
  
  duly authorized as per the authorized delineation chart before writing the
  
  check


• Ensure
  
  that once checks are signed they are collected by vendors and signed for
  
  proper identification of the person collecting and details indicated in
  
  the checks release register


• Assist
  
  in preparation of bank reconciliation statement on a monthly basis for
  
  Lodwar bank account


• Rubber
  
  stamping ‘paid’ on all such documents once checks and cash vouchers are
  
  signed before filing


• Maintain
  
  an organized and well documented (all files must be labeled properly and
  
  visibly) and sequential filing system for all cash and cheque disbursement
  
  vouchers. Ensure that files with original documentations are sent to Nairobi
  
  on a monthly basis and duplicate files are maintained for field use.


• Act
  
  as a bank agent for Lodwar IRC bank account.


• Carrying
  
  out finance Manager’s duties in his/her absence.


• To
  
  represent finance in tender committee meetings when nominated to do so


• Be
  
  receptive to the training IRC will give to develop your technical and
  
  professional competence


• Be
  
  adaptable and flexible with a view to taking on board new tasks and new
  
  assignments in due course


• To
  
  act at all times in accordance with US and Kenyan Law and Standard
  
  accounting practice.


• Any
  
  other duties as may be assigned by supervisor.

• Timely
  
  payments of suppliers and staffs using fully authorized vouchers as per
  
  the authority delineation chart


• Timely
  
  monitor and tracking of advances and processing of liquidations


• Maintain
  
  up to date filling system for the financial documents and correspondence


• Keep
  
  online update of the cash book spread sheets and reconciliation of the
  
  cash on a daily basis


• Perform
  
  supervised petty cash counts every Friday


• Rubber
  
  stamping ‘paid’ on all such documents once checks and cash vouchers are
  
  signed before filing


• Compliance
  
  to both internal control procedures, Donor Rules & Regulations

• O’
  
  Level (Secondary Education)


• CPA
  
  II qualification

Required Experience & Competencies:

• At
  
  least three years of finance and accounting experience in a similar post


• Knowledge
  
  of fund accounting, procurement and financial management of US and UN
  
  cooperative agreements.


• Knowledge
  
  of Microsoft Office software, accounting package knowledge (SUN system)
  
  will be an added advantage.


• Excellent
  
  interpersonal, organizational, and time management skills


• Supportive
  
  personnel management style and ability to work in and as a team


• Ability
  
  to carry out responsibilities independently with minimal technical support


• Excellent
  
  spoken and written English.

Kenyan nationals are encouraged to apply.

International

allowances are not available for this position. 

Salary

and other benefits are compliant to the Kenyan NGO Sector.
How to Apply

CLICK HERE to apply online 

Community

Health Program Officer (CHP) – Kakuma
 

Employee

Type: Regular 

Employee

Category: Full

Time
 

Job Purpose / Objective: The

CHP officer reports directly to the CHP Manager, he/she will be expected to

work within the integrated community health program and collaborate with the

other program sectors to implement the program activities.

Key

Result Areas

Specific responsibility area Kakuma 1

• Coordinate
  
  and supervise the activities of all the Community Health Promoters (CHPs)
  
  and their supervisors to ensure that each is assigned to specific
  
  households and persons.


• Attend
  
  facility meetings weekly and give guidance to the CHPs on issues raised.


• Contribute
  
  to the maintenance of a high quality and motivated team of polyvalent
  
  Community Health Promoters (CHPs) by participating in formal and on-job
  
  training sessions, performance appraisal and feedback and ensuring that
  
  staff discipline and adherence to organizational policies is in place at
  
  all times.


• Perform
  
  mentorship sessions to the CHPs allocated to you and compile a report on
  
  the same biweekly.


• Work
  
  with community health committees to ensure that the community members
  
  actively participate in preventive and health promotion activities at the
  
  community level and support Community Health Promoters in their day to day
  
  activities.


• Participate
  
  in camp wide surveys and medical campaigns.


• Liaise
  
  with the other sectors to ensure community based indicators are met.

• Organizing
  
  training of staff (both refugee and national) on integrated disease
  
  surveillance and response.


• Liaise
  
  with the CHP team to develop a curriculum and an IRC training manual for
  
  CHPs.


• Ensure
  
  a class of CHPs is trained and qualifies yearly


• Liaise
  
  with CHP team to perform supervision monitoring of all CHPs twice annually

Administrative responsibilities:

• In
  
  liaison with CHM Maintain ongoing collaboration and consultation with CDC,
  
  IOM, MOH, UN agencies, NGOs and refugee populations.


• Prepare
  
  orders for sector activities and maintain inventories for the same.


• Contribute
  
  to program budget management by tracking expenditures and participating in
  
  monthly budget review meetings.


• Support
  
  the counterpart in preparation of program staff payrolls and duty rosters.


• In
  
  liaison with CHM compile weekly and monthly, quarterly and annual reports.

• Diploma
  
  in Community Health Nursing or Public health


• Registered
  
  with the relevant body

Required Experience & Competencies:

• At
  
  least 3 years of relevant work experience in Public Health field.


• Strong
  
  communication skills; oral, written and presentation skills.


• Team
  
  player.


• Ready
  
  to work in difficult environmental conditions


• Must
  
  be flexible and culturally sensitive


• Experience
  
  of working in a resource poor setting and/or camp environment is an added
  
  advantage.

Kenyan nationals are encouraged to apply.  

International

allowances are not available for this position. Salary and other benefits are

compliant to the Kenyan NGO Sector. 

How to Apply

CLICK HERE to apply online

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer.

IRC

considers all applicants on the basis of merit without regard to race, sex,

color, national origin, religion, sexual orientation, age, marital status,

veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC) does

not ask for any fees in connection with its recruitment processes. In the event

that you receive any request  for payment of any sort, please get in touch

with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the

nearest police.