Purchaser Secretary Job in Nairobi, Kenya

The

International Committee of the Red Cross (ICRC) is an impartial, neutral and

independent organization with the exclusively humanitarian mission to protect

the lives and dignity of victims of war and internal violence and to provide

them with assistance. 

It

also endeavors to prevent suffering by promoting and strengthening

International Humanitarian Law and universal humanitarian principles. 

The

ICRC Somalia delegation in Nairobi is seeking for an experienced and motivated

person to fill the position of:

Purchaser Secretary – Nairobi

He/She

performs a predominant support function to all Logistic units in the Delegation

(Purchase, Import and Export, Supply Chain Adminstration, Fleet , Warehouse and

Logistic Management) 

He/She

is in charge / manages’ archiving of all the Logistics documents, ensuring that

the required procedures are followed.

• Overall
  
  responsible for the follow up of cash /voucher/ SMS / scratch card
  
  distribution, especially it’s reconciliation.



• To
  
  participate in the procurement orders with purchaser and requester.


• To
  
  follow up the procurement request.


• Participate
  
  in the filing of procurement documents


• To
  
  evaluate and register suppliers with purchasers.


• Check
  
  and inspect the accuracy of data and reports coming from the field.


• Follow
  
  up of Purchases with the field.


• Ensures
  
  samples of goods for delivery are distributed.


• Ensures
  
  completion of Procurement files, before signature circulation.


• Ensures
  
  that relevant copies of contracts are distributed to different sites.


• Orders
  
  -and manages stationary consumption for the Logistics department. Ensure
  
  that proper utilisation of the stationary is achieved and that ’re-order
  
  levels’ are respected.


• To
  
  manage documentation with Statistician, and tracing of the orders under
  
  the file closed or active.


• Briefs
  
  and trains newly employed staff n the general working of the Field supply
  
  system (FSS).


• Organizes
  
  frequent internal trainings to ensure that all staff are updated on
  
  ‘changes’ that arise in the Logistic department.

• Secretary
  
  diploma or equivalent.


• Very
  
  Good computer skills (Excel, word and Power Point).


• Good
  
  command of written and spoken English (Somali knowledge is an asset).


• 3
  
  years work experience in a similar field.


• Methodical
  
  person and common sense.

Interested and qualified persons with the required experience

are invited to submit their application to the Head of Human Resource

Department of Somalia Delegation on the above mentioned address, before 5th

April 2016.

International Committee of the Red Cross
Somalia Delegation
Denis Pritt Road
P. O. Box 73226, Nairobi
00200 – Kenya

E-mail address: sok_hrrec_services@icrc.org

Indicate the position title on the subject line.

Please

note that only short-listed candidates will be contacted. 

Canvassing

will lead to automatic disqualification.