Kenya: EA – Search: Executive Assistant to CEO

Organization: Institute of Economic Affairs

Country: Kenya

Closing date: 08 May 2016

The Institute of Economic Affairs (IEA Kenya) is a public policy research think-tank that provides a platform for informed discussions in order to influence public policy in Kenya. We seek to promote pluralism of ideas through open, active and informed debate on public policy issues. We undertake research and conduct public education on key economic and topical issues in public affairs in Kenya and the region, and utilise the outcomes of the research for policy dialogue and to influence policy making.

IEA Kenya is seeking to recruit dynamic person for the role of Executive Assistant to the CEO to be based in Nairobi, Kenya.

This position reports to the Chief Executive officer and is responsible for management of the CE’s office together with administrative functions of the management team and other tasks.

Specific Responsibilities:

1. 
   

   Management and Administration of the CEO’s Office.

   
   


2. 
   

   Maintenance and updating of all staff files and records.

   
   


3. 
   

   Screening and prioritizing mail and telephone communication with CEOs office.

   
   


4. 
   

   Design and maintain institutional database and communication records.

   
   


5. 
   

   Record, transcribe and distribute minutes of Management Committee’s meetings.

   
   


6. 
   

   Prepare and edit correspondence from CEOs office.

   
   


7. 
   

   Perform HR and Management functions as assigned by CEO.

   
   

Qualifications and Competencies:

1. 
   

   A relevant degree is preferable but work experience in a dynamic and complex work environment is an advantage.

   
   


2. 
   

   Proficiency in Computer skills and knowledge of relevant office software.

   
   


3. 
   

   Excellent written and oral communication.

   
   


4. 
   

   Experience with systems and network administration is an advantage.

   
   


5. 
   

   Knowledge and experience with Human Resource management will be considered an advantage.

   
   

How to apply:

Interested candidates are required to submit a maximum two-page CV and mandatory application letter quoting the Job Title and Vacancy Announcement (e.g. EA – Search: Executive Assistant) in the subject line and sent to hr@ieakenya.or.ke, do not attach any certificates or scanned documents. Applications that don’t follow the above procedure will not be considered.

The position is open to Nationals Only.

Applications close on Sunday 8^th May 2016 at 2359hrs.

We regret that only shortlisted candidates will be contacted.

IEA Kenya is an equal opportunity employer.