Kenya: Grants Accountant- Nairobi

Organization: Plan

Country: Kenya

Closing date: 12 May 2016

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  Key Responsibilities: grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labour distribution changes, reconciliations, re-budgeting and grant closeout functions.

  
  


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  Review all transactions processed in the SAP to ensure that they are accurate and comply with Plan procedures and donor requirements

  
  


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  Work with Program Managers/Project Manager, Grants and Contracts Coordinator and appropriate Country Office staff in the development of forecast and budget revisions for projects

  
  


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  Together with the respective Project Managers, prepare accurate financial reports on timely basis

  
  


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  Prepare monthly budget verse actual report, in donor currency, for assigned projects and highlight variances to respective budget holders and ensure corrective action is taken.

  
  


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  Process invoices and cost recovery journals for all grant funded projects.

  
  


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  Review balance sheets accounts reconciliations and ensure timely resolution of reconciling items.

  
  


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  Review payment vouchers and other journals to ensure proper coding and completeness per required financial standards

  
  


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  Maintain accurate grant financial records, prepare accurate financial reports and full cost recovery on all grants including maintaining timesheets.

  
  


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  Train project staff on Plan policies and procedures, SAP, and financial accounting to CBOs and Partners to ensure compliance and improvement of their capacity.

  
  


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  Ensure proper co-ordination with Sub-recipients /Sub-grants / local implementing partners and build their capacity where need be in assuring office risk is minimized due to non-compliance with donor regulations.

  
  


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  Ensure timely disbursement of funds to sub-recipients/partners, process liquidation of partner advances and reporting of the same

  
  


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  Prepare monthly grants and expense verification report

  
  

Dealing with Problems:

The post holder will demonstrate a high degree of analytical skills, planning, organizational and facilitation while introducing innovations needed to meet the demands of the operating environment.

Communications and Working Relationships:

Internal – High Contact:

• Country Finance Manager


• Senior Grants and Contracts Coordinator


• Grant funded Project Managers


• Respective Program Managers


• Procurement team

External Relationships:

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  External Auditors

  
  


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  Community Based Organizations/Partners

  
  


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  Respective Financial Institutions

  
  

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Education Qualification, Knowledge and Experience:

· CPA (K) or other professional qualification in accounting

· Bachelors Degree in Finance/Accounting related courses

· At least 5 years relevant grant accounting experience preferably in NGO

· Well versed in computerised accounting applications.

· At least 2 years’ experience at management level.

• Thorough knowledge of finance processes, systems and principles.


• Previous experience in working with large donor grants and good knowledge of the donor environment

Skills specific to the post:

• Strong analytical skills


• Strong facilitation and training skills


• Good administration and effective communication skills


• Ability to work and interact with others at all levels


• Strong planning and organizational skills


• Ability to manage and promote high performing teams


• Use of computer skills

Competencies and values:

· Respect, integrity, diversity, commitment to excellence, adaptability, able to perform under stress, innovation, building relationships, communicating effectively, coaching and mentoring, developing and working in teams, initiating action, planning and organizing.

· Commitment to Plan International’s mission and values.

• Promote and abide by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.

Physical Environment and Demands:

Typically office environment with moderate field visit demands

Level of Contact with Children:

*Low contact:* No contact or very low frequency of interaction

How to apply:

If you meet the requirements of the above position, please visit http://plan-international-kenya.org/jobs/ to access the full job description and make an online application. The closing date of applications is 12^th May 2016. This position is open to Nationals Only.