Kenya: Sr. Finance Manager

Organization: Jhpiego

Country: Kenya

Closing date: 10 May 2016

The Senior Finance and Administrative Manager will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting, for an upcoming regional integrated health program (FP/RMNCAH) in Kenya. The Senior Finance and Administrative Manager works closely with key program staff to ensure accurate financial, contractual and administrative reporting of the project. The Senior Finance and Administrative Manager will ensure that financial reports are compatible with standard accounting practices and follow Jhpiego and US government rules and regulations. The position is also responsible for ensuring cost consciousness, efficient spending and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of regional Kenya financial operations. The Senior Finance and Administrative Manager oversees day-to-day coordination of financial activities for integrated health programs, and manages all sub-grants, ensuring compliance and reporting of sub-awardees.

Leadership

•Oversee all financial planning, budgeting and reporting for the project. •Provide guidance to Chief of Party regarding the financial requirements of the project and office operations. •Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures. •Review, reconcile and monitor all project accounts, including operating accounts and petty cash operations involving cash advances. •Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required •Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory. •Provide guidance and support for contracts development and management. •Provide financial capacity-building for local grantees •Maintain and administer project financial accounting system. •Prepare the monthly financial report by using adapted finance software (QuickBooks). •Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports. •Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego"s established financial system. •Make in-country budget adjustments and other cost improvement measures, as required. •Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting.

Management •Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions. •Provide financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor. •Ensure that donor resources are appropriately directed to program priorities and are in line with program work plans. •Contribute to program team in developing work plans and annual budgets for program activities and local office costs. •Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting •Serve as a resource person for non-finance staff on USG, JHU and Jhpiego rules and policy. •Provide financial oversight to project finance officers. •Work closely with others to ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence and other human resources actions. •Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets. •Work with others to ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description

Master’s degree in Business Administration, Finance, Accounting or other relevant field to the position requirements. •At least ten years of experience in financial management for large complex projects, of which at least five years were working in the field of international development. •Professional level of oral and written fluency in the English language. •Working in international health in developing countries and in Kenya with emphasis in at least two of the following technical areas; reproductive health, nutrition, family planning, and maternal and child health •Demonstrated experience in administrative and financial management of international programs larger than US $10 million per year •Seven or more years of senior-level work experience with USG or other donors •Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management •Familiarity with USG policies and administrative procedures •Expert knowledge Proficiency in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word. •Excellent interpersonal, writing and oral presentation skills •Proficiency in writing and editing letters, reports and documents •Ability to travel nationally and internationally

How to apply:

https://jobs-jhpiego.icims.com/jobs/2491/sr.-finance-manager/job