Personal Assistant Job in Nairobi Kenya

Our

client is seeking for a very independent minded individual who is capable of

thinking on their feet in a crisis for a Personal

Assistant position.

• Manage
  
  and maintain the MD’s diary and email account.


• Filter
  
  emails, highlight urgent correspondence and print attachments.


• Organize
  
  inbound emails into the appropriate folders and any relevant information
  
  to be copied into the correct file on the hard drive.


• Respond
  
  to emails as much as possible, dealing with appointments.


• Ensure
  
  busy diary commitments, papers and travel arrangements are managed
  
  effectively including producing a daily folder with diary, necessary
  
  papers etc. and troubleshooting problems.


• Conduct
  
  weekly diary meetings with the MD to discuss upcoming engagements,
  
  invitations and other requests.


• Schedule
  
  on behalf of the MD meetings between him and his direct reports and the
  
  committees and groups to which he is a member.



• Coordinate
  
  travel and accommodation requirements in connection with others and ensure
  
  arrangements in place for the MD match his requirements.


• Filter
  
  general information, queries, phone calls and invitations to the MD by
  
  redirecting or taking forward such contact as appropriate.


• Ensure
  
  the MD is fully briefed on, or prepared for, any engagements he is
  
  involved in.


• Keep
  
  and maintain an accurate record of papers and electronic correspondence on
  
  behalf of the MD.


• Prepare
  
  correspondence on behalf of the MD, including the drafting of general
  
  replies.


• Minute
  
  general meetings as required and complete research on behalf of the MD.


• Keep
  
  and retrieve files.


• Ensure
  
  guests meeting with the MD are well taken care of.


• Any
  
  other duty like attend supervision, training and meetings as and when
  
  required.

• Bachelor
  
  Degree in Business management or any other relevant degree.


• Minimum
  
  of 4 years of experience in a busy environment/Organization.


• Ability
  
  to work under pressure.


• Good
  
  communication and administrative skills.


• Great
  
  leadership skill and a strategic thinker.


• Ability
  
  to Multi-Task


• Must
  
  flexible to frequent travels

Kindly

send your CV and a passport size photo to jobs@jantakenya.com ASAP with the

subject PERSONAL ASSISTANT before or on 17th May, 2016.

Only

shortlisted candidates shall be contacted.