Senior Finance Assistant Job in Nairobi, Kenya - NGO

International

Organization for Migration (IOM)

Position Title:

Senior Finance Assistant I
 

Vacancy

No:IOMKE/SVN/051/2016
 

Duty

Station: Nairobi,

Kenya
 

Classification: General Service Staff,

Grade G5
 

Type

of Appointment: One

Year Fixed term, with possibility of extension
 

Estimated

Start Date: As

soon as possible

Closing

Date: May 10,

2016 

Established

in 1951, IOM is the leading inter-governmental organization in the field of

migration and works closely with governmental, intergovernmental and

non-governmental partners. 

IOM is

dedicated to promoting humane and orderly migration for the benefit of all. It

does so by providing services and advice to governments and migrants.

Context: Under the overall

supervision of the National Finance Officer and direct supervision of Senior

Finance Assistant, the incumbent will be responsible for implementing finance

activities as follows:-

Core Functions / Responsibilities:

• Assist
  
  in monitoring the missions Self-payers projects and reconciling Operations
  
  Unit data with Finance Unit data to ensure that revenue and expenses have
  
  been accurately recorded for all Pro-flights and, in case of variances,
  
  conduct follow ups and inform NFO on the status.


• Perform
  
  fortnightly PF audits and provide reports on the file status.


• Assist
  
  in coordinating with the National Finance Officer on service fee based projects
  
  to ensure prompt recording of service fees earned based on statistics
  
  provided by operations.


• Act
  
  as focal point for all Audit related queries and ensure timely response in
  
  coordination with the RMO and NFO.


• Assist
  
  in reviewing internal controls systems and notify RMO and NFO of any
  
  potential weaknesses and suggest improvements.


• Review
  
  accounting transactions in SAP accounting system and process payments
  
  through electronic banking systems.


• Monitor
  
  and verify billing of staff for private use of IOM assets such as private
  
  car usage and personal calls and ensure recording in PRISM.


• Supervise
  
  two Finance Assistants.


• Extract
  
  monthly financial reports of all active projects from the
  
  accounting/financial system.


• Monitor
  
  expenditures in line with budgets and in coordination with the SFA and
  
  NFO, initiate follow up action with project managers for instances where
  
  budget lines have been exceeded or not utilized in line with reporting
  
  period.


• Review
  
  on a regular basis Debtors/Creditors accounts, initiate follow up messages
  
  for outstanding cases and provide timely feedback to the SFA.


• Review
  
  bank reconciliations on a monthly basis.


• Review
  
  travel claims and imp rest accounts and verify authenticity of the
  
  supporting documents provided.


• Perform
  
  any other duties as may be assigned from time to time.

Required Qualifications and Experience
 

• Bachelor’s
  
  degree in Finance, Accounting, Business Administration or any other
  
  related field with three years’ experience or 


• High
  
  school degree/Certificate with five years’ experience


• CPA
  
  II or more will be an added advantage.

• Knowledge
  
  of accounting systems (SAP an advantage), generally accepted accounting
  
  principles and audit/review procedures.


• Computer
  
  literacy including proficiency in MS Office applications; knowledge of
  
  other IT packages and their implementation is an advantage


• Ability
  
  to analyze and interpret source information and data; capable of
  
  designing, reviewing and revising business processes to achieve
  
  efficiency.


• Personal
  
  commitment, efficiency, flexibility, drives for results, creative
  
  thinking, organized, accurate.


• Ability
  
  to work effectively with different levels within and outside the
  
  organization and with colleagues from varied cultures and professional
  
  backgrounds


• Ability
  
  to draft correspondence and communicate effectively.


• Must
  
  have a Certificate of good conduct

Languages: Fluency

written and spoken English and Kiswahili is required.
 

The

incumbent is expected to demonstrate the following competencies:

• Accountability
  
  – Follows all relevant procedures, processes, and policies


• Client
  
  Orientation – Establishes and maintains effective working relationships
  
  with clients


• Continuous
  
  Learning – Demonstrates interest in acquiring skills relevant to other
  
  functional areas


• Communication
  
  – Clearly communicates, and listens to feedback on, changing priorities
  
  and procedures


• Creativity
  
  and Initiative – Proactively develops new ways to resolve problems


• Leadership
  
  and Negotiation – Actively identifies opportunities for and promotes
  
  organizational change


• Performance
  
  Management – Provides fair, accurate, timely, and constructive staff
  
  evaluations


• Planning
  
  and Organizing – Effectively applies knowledge of multiple financial
  
  disciplines to monitor and manage the work of staff


• Professionalism
  
  – Advocates incorporation of financial considerations into processes and
  
  procedures


• Teamwork
  
  –.Contributes to, and follows team objectives


• Technological
  
  Awareness – Effectively applies knowledge of relevant financial discipline


• Resource
  
  Mobilization – Establishes realistic resource requirements to meet IOM
  
  needs

Other: Any

offer made to the candidate in relation to this vacancy notice is subject to

funding confirmation.

Appointment will be subject to certification that the candidate is medically

fit for appointment and verification of residency, visa and authorizations by

the concerned Government, where applicable.
 

Only

candidates residing in either the country of the duty station or from a

location in a neighbouring country that is within commuting distance of the

duty station will be considered. 

In all

cases, a prerequisite for taking up the position is legal residency in the

country of the duty station, or in the neighbouring country located within

commuting distance, and work permit, as applicable.

How to apply:

 
Submit cover letter and CV, including daytime telephone and e-mail contact

to: 

International

Organization for Migration (IOM), 

Human

Resources Department,

P.O.

Box 55040 – 00200, 

or

send via e-mail to hrnairobi@iom.int

Closing Date: 10 May, 2016

Only Shortlisted Applicants will be contacted.

NO FEE: The

International Organization for Migration (IOM) does not charge a fee at any

stage of the recruitment process (application, interview meeting, process or

training). IOM does not concern itself with information on applicants’ bank

details.

IOM is committed to a diverse and inclusive environment. Only Internal

candidates are eligible to apply to this vacancy. For the purpose of the

vacancy, internal candidates are considered as first-tier candidates.