Kenya: Finance and Grants Manager

Organization: I Choose Life – Africa

Country: Kenya

Closing date: 01 Jul 2016

This is a senior role in which you will be responsible for establishing and maintaining financial and management procedures for I Choose Life-Africa nationally and at county level.

Key responsibilities will include the following:-

Finance Planning

1. Lead the development and implementation of the annual organizational and program operational budget, monitor, control and report performance on a weekly – monthly basis.


2. Coordinate the project planning process including creating Resource, Financial, Quality, Risk and Reporting plans.


3. Participate in the recruitment, induction and deployment of the finance staff in line with the policies of ICL.


4. Build the capacity of the finance team to deliver high quality project finance management.

Finance Management

1. Maintain day-to-day financial control of the service within budget heads agreed by the donors and development partners.


2. Ensure that all finances are properly administered and monitored, including credit control.


3. Support the project accountants in the provision of information for the estimates.


4. Advise on the proper allocation of resources.


5. Ensure that appropriate financial regulations and controls are in place and in use at all times.


6. Prepare and review detailed budgets for approval by the management and development partners.


7. Make regular reports to the management, donors and development partners on income, expenditure and any variations from budgets.


8. Ensure that all financial reporting obligations are met in relation to submissions for funding, for grant aid, for contracts and any other initiatives.

Grants Management

1. Oversight and coordination of the ICL’s grant portfolio.


2. Work with selected partners to ensure budgets are in line with programmatic, cost and feasibility criteria.


3. Prepare grant award documents for approval, this will include: grant agreements, negotiation memorandums and modifications.


4. Coordinate the scheduling of in-kind disbursements.

Resource Mobilization and Sustainability

1. Develop the organization’s funding base to secure present and future service delivery.


2. Liaise and negotiate, as appropriate, with the development partners and donors and other funding sources on future service delivery initiatives and developments in conjunction with the Management.


3. Maintain appropriate relations with Donors and development partners and make reports as necessary, ensuring compliance with any contracts.


4. Identify opportunities for funding by the development partners and submit bids and applications accordingly.

Financial Reporting

1. Participate in reviewing the goals and objectives.


2. Compile finance reports (narrative and data) and submit them to the CEO to an agreed timetable.


3. Track the overall performance of programmes, through coordinating preparation of quarterly activity plans and monthly & quarterly performance reviews.

Audit and Compliance

1. Prepare close-out documentation at end of funding cycles in compliance with donor and government regulations.


2. Ensure procurement procedures are in alignment with ICL policies and donor requirements.


3. Ensure implementation of audit recommendations.


4. Implement financial policies in accordance with international donor standards, rules and Regulations and local financial regulations.

Requirements

1. The ideal candidate should have Bachelor’s Degree in Commerce, Finance or equivalent. A masters degree in Commerce, Finance will be an added advantage.


2. You will be a fully qualified accountant and member of ICPAK.


3. You will have significant accounting and managerial experience with 3 years at managerial level.


4. Must have a strong background in grants management.


5. Must have previously managed a significant budget of donor funding (DfID, USAID, EU and UN).

How to apply:

Apply online at

http://www.africastopjobs.com/AfricasTopJobs/2410