Finance Officer (Nairobi) at Catholic Medical Mission Board’s (CMMB)

We are an international, faith-based NGO providing long-term, co-operative, medical and development aid to communities affected by poverty and unequal access to healthcare. For over a century, we have worked to strengthen and support communities through healthcare programs and initiatives, the distribution of medicines and medical supplies, and the placement of volunteers. As part of our new global strategic platform, we are focusing on women’s and children’s health. With partners, we are delivering sustainable health services in targeted communities within Africa, Latin America and the Caribbean.

Department Summary

CMMB’s Finance Department plays a critical role in ensuring that CMMB efficiently and effectively utilizes its resources in achieving its program goals through least cost and value for money. The Finance department strives to ensure that all expenditures are in compliance with both CMMB policies, donor requirements and National laws. Through a team of dedicated staff, the team upholds utmost integrity, honesty and love in the execution of their roles to achieve CMMB’s vision, mission and core values.

CMMB has been working in Kenya for almost 16 years. CMMB works to ensure that the most vulnerable populations, especially mothers and children, have access to quality services in health care, health promotion and illness prevention.

Overview

Reporting to the Finance Manager, the Finance Officer will support the mission, goals, and operations of the Catholic Medical Mission Board (CMMB) in Kenya through the provision of accurate, complete, and timely professional financial services.

Responsibilities

• Provide guidance on and implement CMMB’s financial policies, procedures and donor compliance requirements.


• Ensure that all accounting transactions are processed accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting system.


• Support the monthly preparation of the financial accounts and their timely submission to New York; and ensure the integrity of the intra—company account.


• Assist in the financial management and compliance procedures in the assigned grants/projects and office operational activities to include:

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  • Formulation and Monitoring of project budgets and expenses examination and verification of payment schedules, purchase, orders, work orders, consultant agreements, expense reports and travel advances for accuracy and evidence of authorized approval authorities.
  
  
  • Preparation of vouchers, cheques, mpesa and EFT payments and processing of allocations (i.e., salaries) based on proper supporting documentation, authorized approval authorities and budget availability.
  
  
  • Invoicing/tracking of accounts receivable and cash receipts.
  
  
  • Monitoring of project cash flows, and preparation requests for cash advances for assigned projects.
  
  
  • Issuance and Liquidation of employee receivables in line with manual records/expense forms from staff as per CMMB advances policy.
  
  
  • Verification and reconciliation of petty cash accounts.
  
  
  • Liquidation of employee receivables in line with manual records/expense forms from staff and actioning on overdue advances
  
  
  • Preparation of donor and compliance–related reports.
  
  
  • Conducting site visits and training of both finance and project staff.
  
  
  • Timely project liquidations and quarterly/end of year project financial closeouts.
  
  
  • Adherence to CMMB indirect cost recovery policy and the transparent and timely calculation and allocation of shared direct costs.
  
  
  • Support the control and inventory of office and grant assets.
  
  
  
  


• Assist in the management of the accounts payable and receivable functions.


• Assist in the preparation of bank reconciliations.


• Assist in the preparation/review of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and vendors (i.e., PAYE, NHIF, NSSF, SACCO, various insurance companies).


• Support in the annual audit preparations for CMMB and partners by availing all documents required.


• Ensure all financial assets are adequately safeguarded and all financial documents are securely filed.


• Ensure availability of accurate, complete, and timely financial information for decision making purposes by senior management.


• File all accounting vouchers and documents properly.


• Assist in other program implementation activities and miscellaneous finance duties as required and assigned by the Senior Manager Finance & Administration.

Qualifications

• You have a Bachelor’s degree in Commerce (BCOM) or Business Administration majoring in accounting or Finance.


• You have a minimum of at least five (5) years of accounting experience in a similar capacity working with an international NGO or donor funded projects.


• You have Professional Accountancy Qualifications (CPAK/ACCA).


• You possess a high degree of integrity, and a strong commitment to CMMB’s mission.


• You demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites.


• You have hands on application of Microsoft Office, (Word, Excel, and PowerPoint); working knowledge of Abila (Sage) accounting software preferred.


• You have demonstrable Knowledge of MPESA Bulk Payment System.


• Excellent verbal and written communications skills to include conflict resolution, priority management, and managing expectations of multiple clients.


• You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives Worldwide.


• You are comfortable working for a faith-based organization.


• You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives Worldwide.

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