Assistant Office Administrator Job in Kenya

JOB REF HR AOA -7-2021

Reports to: Administration Manager

DUTIES AND RESPONSIBILITIES

• Undertakes administrative work and management of
  the office.


• Manages office diary and staff attendance lists
  for the department.


• Manages and coordinates smooth operations of the
  office including scheduling appointments, meetings, engagements.


• Organizes and prepares of documents for
  appointments and meetings.


• Maintains office filling system for ease of
  retrieval of documents.


• Receives and dispatches correspondence; opens,
  sorts and screens incoming mail and maintains a record of documents for
  reference.


• Drafts official communication and correspondences
  to internal and third parties.


• Maintains monthly records of the office expenses.


• Ensures adequate supply of office requirements and
  keeps records of office supplies inventory.


• Organizes and facilitates travel itineraries.


• Provides effective and efficient customer
  services.


• Oversees the performance of clerical staff by
  assigning duties.

JOB SPECIFICATIONS
(EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS)

• Bachelor’s Degree in Social Sciences or its
  equivalent.


• Diploma in Business Administration or Management
  is an added advantage.


• Must be a member of Kenya National Secretaries
  Association in good standing.



• Minimum of 2 years of relevant work experience.


• Problem-solving, integrity, good communication,
  organization and planning skills.


• A good team player, maintains high work standards,
  reliable, easily adapts to new environments, pays attention to detail and
  self-motivated.

How
To Apply

Interested candidates
should send their applications clearly indicating the job title and reference
number of the position, a comprehensive CV stating your current position,
photocopies of relevant certificates and testimonials as well as names and
contacts (telephone and e-mail address) of three (3) referees familiar with
your qualifications and work experience. Include your day and evening telephone
numbers and your contact email address.

Shortlisted candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 including; Certificate of Good Conduct from the Directorate of
Criminal Investigations;

Clearance Certificate from the Higher Education Loans Board; Tax Compliance
Certificate from the

Kenya Revenue Authority; Clearance from the Ethics and Anti-Corruption
Commission; and Report from an Approved Credit Reference Bureau.

For the full details on
these positions, including qualifications and experience, please visit KLB Website
on www.klb.co.ke and send your ON-LINE APPLICATION addressed to

The Managing Director

Kenya
Literature Bureau (KLB)

Bellevue
Area, KLB Road, off Popo Road

KLB Road

P.O. Box
30022 – 00100 GPO

Nairobi

Kenya Literature Bureau
is an equal opportunity employer. Women and Persons with Disabilities are
encouraged to apply. Applications should reach us on or before 21 July 2021. Only online
applications submitted through the KLB Portal will be admitted.