Administrator Job in Kenya

Shririki House
Administrator

Office Management

• Receive guests’ clients and vendors


• Handling courier services


• Meeting room bookings


• Orders & payment of café services


• Maintain entire office facility in a well-organized
  manner, all furniture and equipment in the designated areas


• Supervise service providers and maintain a monthly
  report on service provision


• Act as a liaison between the landlord/caretaker on
  services provided by the building management i.e security, cleaning,
  parking, electricity, water, generator etc.


• Covering reception duties outside of office hours
  when needed by clients.

Asset management

• Maintain asset register for SH1


• Maintain asset tag list for SH1


• Maintain asset insurance list and documentation
  for SH Kenya


• Monitor asset utilization for Sh1 private and
  shares space

Sales and marketing

• Understand Shiriki House products, services and
  value proposition to be able to offer solutions to clients


• Prospect for new business and offer tailor made
  solutions that fit potential new clients office space needs


• Assist to gather and maintain market intelligence
  for new business opportunities and product development


• Assist in marketing the company on social media
  portals and be active to promote the brand

Client management

• Provide professional service to prospective
  clients


• Detailed tour of our offices


• Provide client on boarding and staff orientation
  of our offices


• Manage client communication in regard to service
  provision, maintenance of the space


• Maintain a healthy relationship with our clients
  that ensures that we are keeping up to date with their services
  requirements and troubleshoot/resolve any issues that come up


• Help plan and organize community events in
  collaboration with SH supervisor

Communication

• Professional communication and etiquette when
  communicating to clients, vendors and colleagues


• Receive and dispatch of office parcels and letters
  and follow up to confirm receival from the recipient


• Stay informed of all site and policy changes as
  they occur and be able to communicate them to SH members.

Procurement &
Requisitions

• Assist in procuring items following the
  procurement policy and procedures


• Assist in sourcing for quotations and make an
  analysis based on the most efficient vendor, cost and quality


• Maintain the petty cash kitty in accordance with
  the finance guidelines monthly


• Procure, maintain and remit the café consumables
  on a monthly basis


• Maintain all procurement and requisition
  monitoring tools monthly

General repair and
maintenance

• Assist in maintaining and ensure general repair
  and maintenance services are carried out for all assets in the office


• Assist in maintaining shared spaces and ensure
  they are disinfected on a regular basis as per the set Covid-19 rules and
  regulations

Record Management

• Assist in maintaining SH PAL portal by
  categorizing and filling all procurement, administration and legal
  documents for Shiriki House


• Assist in obtaining the maintain all statutory and
  legal documentation for SH Kenya


• Assist in maintaining and updating Shiriki House
  PAL monitoring sheets on a monthly basis

Requirements

• Degree in Business administration.


• 0-1 year experience in administration work.

How
To Apply

Interested
and qualified? Go to Sustainet Group on
recruit.zoho.com to apply