Admin Assistant Job in Kenya

HR & Admin Assistant 

Role Summary

The role holder is
responsible for ensuring efficient and effective HR services delivery at the
Hospital level and will provide administrative support to the Administrator.

Key Duties and
Responsibilities

• Perform, coordinate and oversee a wide range of
  administrative tasks centered on helping manage the Administrator’s workload,
  improving efficiencies and executing business plans.


• Open and maintain various business files and
  ensure records are updated regularly and as required.


• Manage the staff database including regularly
  updating staff details, addition of new employees, updating monthly and
  daily locum staff and recording exiting employees.


• Maintain accurate and complete HR and employee
  records, while ensuring safety and confidentiality of such records.


• Participate in the recruitment process for
  employees by short-listing candidates, scheduling and participating in
  interviews and communicating with interviewed candidates.


• Onboarding new employees including contracting,
  orientation and ensuring alignment with the hiring unit.


• Handling staff inquiries regarding company
  employee policies, benefits, and procedures.


• Engage and assist in handling staff concerns and
  record comments and suggestions raised to improve staff engagement.


• Leave management including processing of leave
  applications and updating of leave balances.


• Coordinate staff learning and development
  programs.


• Ensure the daily operations of the HR department
  are conducted in accordance with department guidelines and that the
  operations are completed on time and are of high quality.


• Establish and maintain a record of all required
  licenses and coordinate timely renewal process.


• Prepare and timely submit dynamic reports relating
  to HR & administrative activities to the Supervisor.


• Serve and protect the hospital’s image by adhering
  to professional standards, hospital policies and procedures.


• Perform any other duties as may be assigned by the
  Supervisor from time to time.


• Competencies Required


• Knowledge of best and current human resource
  practices and approaches.


• Broad knowledge and experience in leading
  practices in organization development, compensation, talent management and
  development and employee relations.


• Knowledge of the Kenyan Labour Laws.


• Good knowledge of core hospital management
  processes will be an added advantage.



• Highly ethical, has integrity and observes confidentiality.


• Excellent interpersonal skills.


• Exceptional communication skills – listening, oral
  and written.


• A team player with strong people management skills
  (internal and external customers).


• Attention to detail.


• Highly organized with good time management skills.


• Ability to effectively manage multiple
  stakeholders.


• Ability to work with minimal supervision.


• Strong negotiation and persuasion skills.


• Strong problem solving, conflict resolution and
  sound judgement skills.


• Business awareness and a good knowledge of current
  industry trends.

Qualifications

• Degree in Human Resource Management, Business
  Administration or other Social Sciences from a recognized institution.


• Must have partial Certified Human Resource
  Professional (CHRP) qualification or hold a Higher Diploma in Human
  Resource Management from a recognized institution.


• At least three (3) years’ HR experience;
  experience within the health sector is preferred.


• A member of Institute of Human Resources
  Management (IHRM) with a valid practicing license.


• Advanced knowledge of MS Office Suite (Excel,
  Word, PowerPoint and Outlook) and Internet.

How to Apply

Qualified and interested
applicants should email the below documents to halisifamilyhospital@gmail.com clearly
indicating the job title on the email subject, no later than 5:00pm on or
before 4th
February 2022.

One-page cover letter addressed to Human Resource detailing how your skills and
experience meet the job specifications. Clearly indicate your current and
expected remuneration in the letter.

Detailed Curriculum Vitae including the names and contacts of three
professional references.

Copies of certificates, testimonials and any other supporting documents.

Only shortlisted candidates will be contacted.