Clerical Officer Job in Kenya

Clerical Officer 

Purpose of the job:

This is the entry and
training grade for Clerical and Records Management Officers. This position is
responsible for the implementation of storage systems and retrieval of
information within the Office.

Officers at this level
will be deployed to perform general and specialized clerical work in various
Directorates such as Human Resource, Finance, Supply Chain Management, ICT, etc.

Duties and
Responsibilities:

• Accurately
  record, file and distribute all inward and outward correspondences to
  ensure timely delivery of documents;


• Accurately
  store, arrange, index and classify records to ensure smooth running of the
  Office;


• Assist
  in the development of filing systems and maintenance of both electronic
  and paper-based files in the Office to ensure timely retrieval and data
  integrity;


• Assist
  in the setting up, maintenance, review and documentation of records
  systems aimed at increasing efficiency in the institution;


• Assist
  staff with requests to locate and retrieve documents that had been
  archived.

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from
  the Kenya National Examination Council or equivalent qualification from a
  recognized institution;


• Certificate
  or Diploma in any of the following: Records/Information Management,
  Information/Library Science, Human Resource Management, Business
  Management, Accounting, Supply Chain Management or any other relevant and
  related discipline;


• Proficiency
  in Computer Applications.

Core Competences

• Creative/
  Innovative – Develop
  new and unique ways to improve operations within the Office to deliver
  excellent, efficient and outstanding service/products to clients (e.g.
  methods, processes, systems, policies etc.). Take initiative and start
  activities.


• Ethical
  – Understand
  ethical behaviour and public-sector practices. Ensure that own behaviour
  and behaviour towards others is consistent with these standards and aligns
  with the values and ethical standards of the Office.


• Teamwork
  – Work
  cooperatively and effectively with others to set goals, resolve problems,
  and make decisions that enhance effectiveness within OAG.


• Effective
  Communication – Speak,
  listen, and write in a clear, thorough, and efficient manner using
  appropriate and effective communication tools and techniques. Speak
  eloquently and engagingly in meetings, in one-on-one situations as well as
  in small and large groups. Listen, be receptive to the counterpart and
  adapt to the situation. Adjust the message to the recipient.

How to Apply

Apply
for the job here

Closing Date: 5th May 2023