Cross-Border Community Resilience (CBCR) Finance and Accounting Manager

Country: Kenya

Organization: Chemonics

Closing date: 15 May 2023

The Cross-Border Community Resilience (CBCR) Activity is designed to enhance resilience and thus reduce the need for humanitarian assistance among communities in the cross-border clusters of Karamoja, Moyale and Mandera. Focusing on communities that live across the borders of Ethiopia, Kenya, Uganda, South Sudan and Somalia, the activity aims to empower local entities, including communities, civil society, private sector and governments, to chart their own pathways for addressing conflict, improving livelihoods and/or reducing the risks of shocks and stresses. The Cross-Border Community Resilience Activity fosters local ownership of development investments by supporting local leadership in work planning, implementation and monitoring.

Objective of Position

The Finance/Accounting Manager is responsible for activity accounting and financial management in compliance with USAID AIDAR, FAR, and ADS regulations and Chemonics policies, procedures, and regulations. This position covers all aspects of the Activity accounting, grants accounting, and financial management. S/he oversees the processing of accounting transactions according to the general principles of accounting and adheres to home office field accounting manual procedures. S/he must also follow USAID and Chemonics policies, procedures, and regulations.

Specific duties include, but are not limited to:

• Serves as the lead finance specialist on the project responsible for the review and processing of all payments prepared by the bookkeeper. Must ensure that all supporting documentation and approvals are accurate prior to any approvals or signatures.

• Compiles or reviews copies of all receipts for all expenses including operations, technical, and grants expenses.

• submissions to the Activity and improve overall capacity in grantee financial management

• Facilitate provision of information and documentation during audits

• Review expense reports

• Provide a first review of all accounting transactions entered into the accounting software by the Bookkeeper; in cases where the bookkeeper is absent, enters transactions ensuring appropriate separation of duties.

• Review procurement transactions prepared by Bookkeeper to ensure that all supporting documentation and approvals are accurate;

• Oversee bank reconciliation process as a second reviewer;

• Ensure the maintenance of proper accounting documentation;

• Process payroll each month and prepare salary receipt/payroll forms, as well as the withholdings and employer contributions

• Liaise with income tax authority and remit employee withholdings and VAT reports on a monthly basis

• Serve as the primary point of contact with the home office Finance & Accounting team representatives;

• Review and approve all the work prepared by the bookkeeper;

• Review all coding sheets before they are sent to the director;

• Examine monthly wire transfer requests through a thorough analysis of Activity expenditures;

• Manages grants and subcontractor management by reviewing and monitoring monthly subcontractor invoices

• Provide training to project staff on compliant activity requests and provides training for

• Evaluate VAT reports to ensure accuracy and compliance

• Ensure all transactions are in compliance with USAID rules and regulations.

• Support the Finance Manager as a liaison to other administrative and technical components to manage Activity financial budgeting and expenditure progress

• Conduct pre-award surveys to verify financial capability of all grantees prior to award

• Lead trainings for grantees on an individual and group basis on the financial requirements and any financial management issues with the goal of improving the quality of the financial

• Perform other duties as assigned by the director of grants & operations to achieve the Activity’s goals and objectives

Reporting and Supervisory Requirements:

This position will report to the director of grants & operations and will supervise the finance assistant.

Qualifications:

• 6 years of experience in accounting, with a strong knowledge and understanding of USAID rules and regulations and local laws.

• A degree in accounting, business or commerce

• Strong knowledge and understanding of USAID regulations

• A minimum of 6 years experience in accounting

• Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint) and other accounting software is necessary;

• Professional level in English and local language.

This role will be based in Nairobi, Kenya, with frequent travel to Mandera, Moyale, and Karamoja cross-border cluster areas as required.

How to apply

Please complete an application and submit a CV by Monday, May 15, 2023 at the following: https://app.smartsheet.com/b/form/17854f0073a04095bf56f17ecadde7da

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.