Data Processing Clerk (Movement Operations)

Country: Kenya

Organization: International Organization for Migration

Closing date: 16 Apr 2023

SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

Position Title : Data Processing Clerk (Movement Operations)

Vacancy Number : SVN/IOMSO/007/2023

Duty Station : IOM Somalia in Nairobi, Kenya.

Classification : General Services Category, Grade G3

Type of Appointment : Special Short Term, Nine Months with possibility of

extension

Estimated Start Date : As soon as possible

Closing Date : 16 April, 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the

leading UN agency in the field of migration, works closely with governmental,

intergovernmental and non-governmental partners. IOM is dedicated to promoting

humane and orderly migration for the benefit of all. It does so by providing services

and advice to governments and migrants.

Context:

Under the overall supervision of the Head of Resource Management and the direct

supervision of Senior Operation Assistant, the Data Processing Clerk (Movement

Operations) is responsible for undertaking data processing activities and providing

assistant to Operation Unit with the following duties and responsibilities

Core Functions / Responsibilities:

1. Assit in recording demographic and biographic information in MiMOSA
   
   (Migrant Management and Operational Systens Application) upon receipt of
   
   the travel documents from the Embassy and notify the Senior Operation
   
   Assistant of the receipt of new requests for travel assistance.


2. Secure, and account for travel documents in accordance with the local
   
   Standard Operating Procedures (SOPs). Ensure secure storage of
   
   documentation and data in accordance with IOM principles and guidelines
   
   while guaranteeing limited access to physical files.
   
   IOM is committed to a diverse and inclusive work environment. Internal candidates are
   
   eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
   
   considered as first-tier candidates.


3. Timely dispatch travel documents with Operations colleagues and provide logistical assistance to relevant field offices.


4. Assist Operation team in Maintaining and updating entries into IOM Data base, as required per SOPs.


5. Provide regular feedback on work being accomplished to the Senior Operations Assistant and keep supervisors immediately informed of any issues that arise.


6. Assist in Computation of payments and prepare payment request as needed in Operations Unit.


7. Assist in following up with the Information Assistant of MPA (Migrant Protection & Assistance) on MIMOSA case registration.


8. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

1. University degree, preferably in the area of Tours and Travel or a related field from an accredited academic institution with at least one year of relevant professional work experience; or,


2. Completed High School certificate/degree in the above fields with with three years of relevant professional Experience;

Experience

• Previous working experience with NGOs or international organizations, is an added advantage.

• Experience with Movement Operations-related databases and systems is a distinct advantage.

Skills

• Strong computer skills, including MS Word, Excel, Access database and on-line applications;

• Ability to work long hours when required and Knowledge in IATA (International Air Transport Association) Travel Operations.

• Accuracy in handling and reporting data

Languages

• For all applicants, fluency in English and Kiswahili is required (oral and written).

Desirable

• Working knowledge of Somali

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in

the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply

How to apply:

Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee).

Posting period:

From 03.04.2023 to 16.04.2023

Only shortlisted applicants will be contacted.