Office Services Manager Job in Kenya

Job Title: MANAGER – OFFICE SERVICES

Purpose of the job: 

This position assists in
the management and coordination of the facilities and premises’ functions to
ensure efficient and effective operation of the Office of the Auditor-General’s
activities.  

Duties and Responsibilities 

• Implement
  policies and procedures for facilities’ management to guide in the
  delivery of service, to ensure achievement of Administration’s strategy;


• Participate
  in the development of the Administration budget through the provision of
  input on facilities management, to ensure efficient allocation of
  resources for the seamless delivery of administration services;


• Ensure
  compliance with various statutory provisions relating to Occupational
  Health and Safety Act and minimize occupational risks;


• Conduct
  business risk assessments relating to facilities’ management and recommend
  appropriate measures, to ensure continuity for the institution;


• Coordinate
  the day to day operational administrative functions to ensure efficiency
  and effectiveness in service delivery;


• Coordinate
  security management for the Office and review the security policies in
  place to ensure safety of staff and premises;


• Coordinate
  and control the maintenance of premises, equipment and furniture so as to
  ensure efficiency in use of available resources for the office;


• Liaise
  and coordinate with various departments within the institution to ensure
  proactive provision of support services and obtain timely feedback on
  areas requiring attention;


• Prepare
  and submit reports on facilities’ management to the Management, to ensure
  gaps in service delivery are identified and addressed in a timely manner;


• Manage
  the assets of the Office through proper record keeping;


• Implement
  the management of the asset register and coding of the institution’s
  assets for inventory.

Qualifications

• Bachelor’s
  degree in Business Management/Administration, Real Estate Management or
  its recognized equivalent qualification from a recognized university;


• Post
  graduate qualification in Property, Project management or a recognized
  equivalent qualification from a recognized institution;


• Master’s
  Degree in Business Administration, Social Sciences degree or equivalent
  qualification from a recognized institution will be an added advantage;


• Senior
  Management Course or its equivalent from a recognized institution will be
  an added advantage;


• Proven
  computer proficiency will be an added advantage;


• At
  least 9 years’ relevant working experience from a reputable organization,
  five of which must have been at a Senior Officer or equivalent and
  comparable position;

Core Competences

• Creative/
  Innovative – Develop
  new and unique ways to improve operations within the Office to deliver
  excellent, efficient and outstanding service/products to clients (e.g.
  methods, processes, systems, policies etc.). Take initiative and start
  activities.


• Ethical
  – Understand
  ethical behaviour and public-sector practices. Ensure that own behaviour
  and behaviour towards others is consistent with these standards and aligns
  with the values and ethical standards of the Office.


• Teamwork
  – Work
  cooperatively and effectively with others to set goals, resolve problems,
  and make decisions that enhance effectiveness within OAG.


• Relationship
  Building –
  Establish and maintain positive working relationships with others, both
  internally and externally ensuring the achievement of goals and objectives
  of the Office.


• Coach
  and Mentor –
  Act as an advisor; share wisdom and professional expertise with others and
  provide guidance to strengthen knowledge/skills of OAG professionals.
  Support others to grow, develop and find personal fulfilment through their
  work.


• Handle
  Conflict –
  Deal with disputes in a rational and balanced way through effective
  communication, problem resolving abilities and good negotiating skills, to
  restore the focus of the teams within the Office.


• Strategic
  Communication –
  Communicate openly and transparently to create a culture of caring and
  belonging that engenders staff and stakeholder engagement. Strive to
  reduce ambiguity and to simplify conversations, presentations and written
  communication. Simplify the complex and clarify it for others so they can
  achieve desired results.


• Asset
  Management –
  Knowledge of the process of cost-effectively deploying, operating,
  maintaining, upgrading, and disposing assets within the office.


• Project
  Management skills – Ability
  to plan and co-ordinate a project from inception to completion, aimed at
  meeting set requirements, timelines, costs and quality standards.

How to Apply

Apply
for the job here

Closing Date: 5th May 2023