Project Coordinator Job in Kenya

Project Coordinator –
Transformation Delivery Initiatives (Maternity Cover)

Key Responsibilities

• Pro-actively manage a variety of
  internal and external meetings on behalf of projects, including meetings
  at Senior Management level. Tasks include coordinating meeting
  invitations, room booking if required, taking minutes, publishing meeting
  materials on SharePoint and ensuring meeting actions and decisions are
  documented


• Manage logistics for meetings and
  workshops. Tasks include managing participant lists, sending invitations,
  venue booking, travel support for participants, e.g. visa invitation
  letters, material collation, liaison with suppliers, coordinating invoice
  payments and coordinating internal programme and project meetings


• Support with the design and
  production of internal communications materials related to Transformation
  Delivery projects. Tasks include proof reading key project reports and
  slide packs, drafting meeting materials and formatting documents to align
  with Save the Children’s branding


• Manage project document storage
  and online portals to ensure all content is well structured and up to date


• Managing access to SharePoint
  sites and Microsoft Teams


• Oversee the induction process for
  new joiners to the Project teams. Tasks include: setting up and running
  induction calls, procure equipment such as laptop and any other
  homeworking support


• Support to Project Leads and
  Project Managers. Tasks include: updating team action cards and support in
  ensuring actions are completed by the team within the agreed timeframe,
  extracting and updating progress reports and ensuring these are
  communicated to the team, support in project planning and ensuring
  deadlines are met


• Develop strong, positive
  relationships with all relevant stakeholders across the Transformation
  Delivery portfolio


• Support with project Finances by
  processing invoices, creating and managing Purchase Orders

Qualifications

• Previous experience in an office
  administration, Project Coordinator or similar role, preferably in an
  international environment


• Experience of planning and
  organising meetings and events, with a strong attention to detail


• Proficient in Microsoft Office
  (Word, Excel, Outlook, PowerPoint)


• Strong planning/anticipation
  skills. Experience of planning and organising meetings and events, with
  attention to detail


• Sound judgement and an ability to
  effectively prioritise multiple tasks in a constantly changing environment


• Ability to adopt a pro-active
  approach and offer solutions as appropriate


• Strong written and oral
  communication skills, fluent in English, with an eye for detail


• Ability to liaise and communicate
  effectively with a broad range of people at all levels, across different
  cultures and to act with credibility, discretion, tact and diplomacy both
  within and without the organisation


• Ability to work to tight
  deadlines with strong attention to detail


• Maintain a calm disposition and
  positive outlook particularly when working under pressure


• Self- motivated with ability to
  work autonomously


• Commitment to the mission, vision
  and values of Save the Children

How to Apply

CLICK HERE TO APPLY