Records Management Officer I Job in Kenya

Job Title: RECORDS MANAGEMENT OFFICER I

Purpose of the job:

This position is responsible
for the effective implementation of accurate filing and retrieval system for
the Office of the Auditor-General’s records to facilitate effective and timely
decision making.

Duties and
Responsibilities

• Assist
  in the formulation, implementation and review of records management
  systems and processes;


• Seal
  the Auditor-General’s Annual Reports;


• Receive,
  sort, open and file correspondences;


• Distribute
  and dispatch mail;


• Ensure
  security of information and records in the registry;


• Ensure
  security and safe keeping of archived records;


• Assist
  in the training of internal users on records management systems and
  processes to enhance efficiency;


• Assist
  staff with requests to locate and retrieve documents that had been
  archived in a safe and secure manner to promote confidentiality and
  integrity;


• Guide
  on files disposal. 

Qualifications

• Kenya
  Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from
  the Kenya National Examination Council or equivalent qualification from a
  recognized institution;


• A
  Diploma in any of the following: Records/Information Management,
  Information/ Library Science, Human Resource Management, Business
  Management, Accounting, Supply Chain Management or any other relevant and
  related discipline;


• At
  least 6 years’ working experience at the grade of Records Management
  officer II or equivalent position;


• Proficiency
  in Computer Applications.

Core Competences

• Creative/
  Innovative – Develop
  new and unique ways to improve operations within the Office to deliver
  excellent, efficient and outstanding service/products to clients (e.g.
  methods, processes, systems, policies etc.). Take initiative and start
  activities.


• Ethical
  – Understand
  ethical behaviour and public-sector practices. Ensure that own behaviour
  and behaviour towards others is consistent with these standards and aligns
  with the values and ethical standards of the Office.


• Teamwork
  – Work
  cooperatively and effectively with others to set goals, resolve problems,
  and make decisions that enhance effectiveness within OAG.


• Effective
  Communication – Speak,
  listen, and write in a clear, thorough, and efficient manner using
  appropriate and effective communication tools and techniques. Speak
  eloquently and engagingly in meetings, in one-on-one situations as well as
  in small and large groups. Listen, be receptive to the counterpart and
  adapt to the situation. Adjust the message to the recipient.

Grade : OAG 8

No Sought:4

Advert Re: 06/04/2023

Recruitment:  April 2023 Recruitment

How to Apply

Apply
for the job here

Closing Date: 5th May 2023