UN Administrative Analyst Job in Kenya

Administrative Analyst

Duties and
Responsibilities

• Together with the Head of
  Administration, represents the office in meetings on range of
   Administration issues with different agencies including the
  implementation of the Country BOS and related common services


• Briefs staff on policies and
  procedures relating to Budget/Finance and liaises relevant HQ staff on the
  same.


• Consults regularly with UNDP and
  other service providers on various issues and joint activities to ensure
  continued provision of required services including but not limited to the
  recruitment and the Administration of OCHA National staff.


• Participates in CSMT meetings
  including  Technical Working Groups for HR, procurements etc.


• Drafts letters and other
  correspondence relating to administrative, financial, and personnel
  activities


• Handles procurement planning and
  procurement of office supplies and equipment, ensuring budgetary adequacy
  and observance of procurement rules and regulations.


• Facilitates processing of MOUs by
  HQ for office rental ensuring availability of MOUs, UNDSS MOSS compliant reports
  for processing of MOUs.


• Ensures the safekeeping, annual
  physical inventory; prepares periodical reports for submission to
  Headquarters including cost analysis and recommendations for
  replacement/disposal of supplies and equipment.


• Oversees the periodical physical
  inventory check to ensure that physical inventory data matches with
  inventory record


• Together with the Head of
  Administration, recommends replacement/disposal of items when necessary,
  in line with rules and regulations.

Competencies

Core Competencies

• Achieve Results: LEVEL 2: Scale up solutions
  and simplifies processes, balances speed and accuracy in doing work

• Think Innovatively: LEVEL 2: Offer new
  ideas/open to new approaches, demonstrate systemic/integrated thinking


• Learn Continuously: LEVEL 2: Go outside comfort zone,
  learn from others and support their learning


• Adapt with Agility: LEVEL 2: Adapt
  processes/approaches to new situations, involve others in change process


• Act with Determination: LEVEL 2: Able to persevere and
  deal with multiple sources of pressure simultaneously


• Engage and Partner: LEVEL 2: Is
  facilitator/integrator, bring people together, build/maintain
  coalitions/partnerships


• Enable Diversity and Inclusion: LEVEL 2: Facilitate
  conversations to bridge differences, considers in decision making

Cross Functional and
Technical competencies

• Business Development: Strategic Thinking: Ability to
  develop effective strategies and prioritized plans in line with UNOCHA’s
  objectives, based on the systemic analysis and challenges, potential risks
  and opportunities, linking the vision to reality on the ground, and
  creating tangible solutions.
  
  Business Management: Risk Management: Ability to identify and organize
  action around mitigating and proactively managing risks.


• Business Direction and
  Strategy: Business
  Acumen: Ability to understand and deal with business situation in a manner
  that is likely to lead to a good outcome.
  
  Knowledge and understanding of the operational frameworks in the
  organization and ability to make good judgement and quick decisions within
  such frameworks.


• Business Management: Customer Satisfaction/
  Client Management: Ability to respond timely and appropriately with a
  sense of urgency, provide consistent solutions and deliver timely and
  quality results and or solutions to fulfil an understand the real
  customer’s needs. Provide inputs to the development of customer service
  strategy. Look for way to add value beyond clients’ immediate requests.
  Ability  to anticipate clients upcoming needs and concerns


• Communication: Ability to communicate in a
  clear, concise and unambiguous manner both through written and verbal
  communication; to tailor messages and choose communication methods
  depending on the audience.
  
  Ability to manage communications internally and externally though media
  and other appropriate channels.


• Digital Awareness and Literacy: Ability and inclination to
  rapidly adopt new technologies, either through skilfully grasping their
  usage or through understanding their impact and empowering others to use
  them as needed.


• Operations Management: Ability to effectively
  plan, organize and oversee the Organization’s business processes in order
  to convert its assets into the best results in the most efficient manner.
  Knowledge of relevant concepts and mechanisms.

Required
Skills and Experience

Education:

• Master’s Degree in Business
  Administration, Finance, Commerce, Economics or related field.  or
  
  Bachelor’s degree in Business Administration, Finance, Commerce, Economics
  or related field in combination with 2 additional years of qualifying
  experience will be given due consideration in lieu of Master’s degree.

Experience:

• A minimum of 2 years of relevant
  professional experience with a Master’s degree and 4 years with a
  Bachelor’s degree in finance, business administration/public
  administration, ideally including experience with the UN or other
  international organizations is required;


• Good knowledge of UN policies and
  administrative, financial, and personnel rules and regulations;


• Ability to work with moderate
  supervision, and with integrity an asset;


• Proficiency in the use of
  computers and office software applications (MS Word, Excel, etc);


• Fluency in written and spoken
  English is required. Knowledge of another UN official language is highly
  desirable but it is not a requirement

How to Apply

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