3 Assistant Office Administrator I Jobs in Kenya

Assistant Office Administrator I

Duties and
Responsibilities

• Take oral dictation;


• Manage e-office;


• Word and data processing;


• Operate office equipment;


• Attend to visitors/clients;


• Handle telephone calls and appointments;


• Maintain office diary and travel itineraries;


• Ensure security of office records,


• Equipment and documents including classified materials;


• Prepare responses to simple routine correspondences;


• Establish and monitor procedures for record keeping of
  correspondences and file movements;


• Maintain an up to date filing system in the office;


• Ensure security, integrity and confidentiality of data;


• Manage office protocol and etiquette;


• Supervise office cleanliness; and


• Manage petty cash.

Requirements for
Appointment 

For appointment to this
grade, an officer must have:

• Served in the grade of Assistant Office Administrator II or
  Office Administrative Assistant I, Job Group CPSB 10/’J’ for a minimum
  period of three (3) years; and


• Diploma in Secretarial Studies from the Kenya National
  Examinations Council.

OR

• Business Education Single and Group Certificates (BES &
  GC) Stages I, II and III from the Kenya National Examinations Council in
  the following subjects:




• Shorthand III (minimum 100 w.p.m.);


• Typewriting III (50 w.p.m)/Computerized Document Processing
  III;


• Business English III/Communications II;


• Commerce II;


• Office Practice II;


• Office Management III/Office Administration and Management
  III; and


• Secretarial Duties II.




• Certificate in Public Relations and Customer Care course
  lasting not Less than two (2) weeks from the Kenya School of Government or
  any other recognized institution;


• Certificate in Computer Applications from a recognized
  institution; and


• Shown merit and ability as reflected in work performance and
  results

How To Apply

PLEASE NOTE

• All the details requested in the advertisement should be
  filled on the on-line form.


• ALL Serving Officers in the County Public Service, MUST
  clearly indicate on the on-line form: –




• The Payroll Number;


• Date of first appointment;


• Date of promotion to the current grade; and


• Substantive designation and Job Group.




• During interviews, shortlisted candidates will be required to
  produce the following original documents: National Identity Card; Academic
  and Professional Certificates; Current Payslip and Letter of
  Appointment/Promotion to the current grade.


• The above positions are for serving officers on Permanent
  & Pensionable Terms of Service ONLY.

All applicants should
click on the Job Offers Option on the County Website www.kakamega.go.ke,
fill the Application Form and submit it ONLINE on
or before 18th August, 2023 at 11.59 P.M.

N/B: No hard copy or emailed applications to the Board’s
official email i.e. cpsb@kakamega.go.ke will be accepted.

Applicants are
advised to provide accurate information when making applications, those who
give false information regarding their credentials and qualifications will be
automatically disqualified.

PLEASE
NOTE: Kakamega County Public
Service Board (KCPSB) DOES NOT use Agents nor charge ANY FEE at any stage of
the recruitment and selection process. Our official communication channels are;
email address cpsb@kakamega.go.ke and phone number 0745888999 ONLY.