Finance and Budget Assistant Job in Kenya

Finance and Budget Assistant

Responsibilities

BUDGETING:

• Assist in the collection of data for preparation of cost
  estimates and budget proposals in terms of staff and non-staff
  requirements for regular budget and extra-budgetary resources under UNON
  Administration;


• Assist with the data extract for and preparation of various
  reports to management;


• Assist in monitoring budget implementation and performance;


• Assist with ensuring that requisitions for goods and services
  are in line with authorized budgets, the priorities of the organisation
  and the UN financial rules and regulations;


• Co-ordinates with other finance and budget staff on related
  issues during preparation of budget reports.

ACCOUNTING:

• Process financial documents such as accounts payable, payroll
  and account receivable, in line with the financial rules and regulations;


• Audits various accounting transactions, e.g., vendor
  payments, payroll, education grants, taxes, etc. to ensure correctness of
  disbursement and adherence to relevant staff rules, financial regulations
  and rules, ST/AI issuances or practices;


• Assist in the review and analysis of various accounting data;


• Scrutinize supporting documents for completeness, accuracy
  and validity of requests in line with applicable policies, procedure,
  rules and regulations before submission to Supervisor;


• Process accounting adjustments and corrections in line with
  requests submitted by Clients and approved by the Supervisor;


• Assist in the analysis of open item managed accounts (OIM) in
  the Enterprise Resource Planning (ERP) system and initiate corrective
  action;


• Perform reconciliation of general and subledger accounts and
  clears suspense accounts.

GENERAL:

• Receive and distribute various documents received in the
  unit/section.


• Respond to queries and draft correspondence to clients and
  other stakeholders in a timely and effective manner.


• Assist in ensuring that accurate and complete accounting and
  internal control systems are functioning and that all relevant records are
  maintained.


• Assist with data extraction and analysis and preparation of
  regular and ad hoc reports.


• Perform duties as backup for other team members when required.


• Supervise junior member of staff and interns.


• Assists with visualizations and updating information material
  such as web pages or brochures.


• Perform other related duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial
  rules, regulations and procedures in the UN environment; Knowledge, skills
  and ability to extract, interpret, analyze and format data across the full
  range of finance and budget functions; The ability to perform analysis,
  modeling and interpretation of data in support of decision-making. Shows
  pride in work and in achievements; Demonstrates professional competence
  and mastery of subject matter; Is conscientious and efficient in meeting
  commitments, observing deadlines and achieving results; Is motivated by
  professional rather than personal concerns; shows persistence when faced
  with difficult problems or challenges; Remains calm in stressful
  situations. Commitment to implementing the goal of gender equality by
  ensuring the equal participation and full involvement of women and men in
  all aspects of work.


• CLIENT ORIENTATION: Considers all those to whom services are
  provided as “clients’ and seeks to see things for their point of view; Identifies
  clients’ needs and matches appropriate solutions; Keeps client informed of
  progress or setbacks,


• TEAMWORK: Works collaboratively with colleagues to achieve
  organisational goals; Solicits input by genuinely valuing others’ ideas
  and expertise; Is willing to learn from others; Places team agenda before
  personal agenda; Supports and acts in accordance with final group
  decision, even if such decisions may not entirely reflect own position;
  Shares credit for team accomplishments and accepts joint responsibility
  for team shortcomings.

Education

• Completion of High school diploma is required. Additional
  qualification in finance, administration, project management is desirable.


• Passing the Global General Service Test (GGST) is a
  prerequisite for recruitment consideration in the General Services and
  related categories in the United Nations Secretariat. Applicants who have
  not passed the GGST at the time of application may be invited for the test
  after submitting an application. Staff members who were granted a fixed
  term, continuing or permanent appointment as a result of having passed a
  predecessor test recognized by the Office of Human Resources Management,
  and who have continuously held such appointments, are not required to take
  the new test.

Job – Specific
Qualification

• A recognized accountancy qualification (e.g. Certified Public
  Accountant (CPA), Association of Chartered Certified Accountants (ACCA),
  Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

Work Experience

• A minimum of five (5) years of progressively work experience
  in finance, budget or related area is required. The minimum years of
  relevant experience is reduced by two years for candidates who possess a
  first level University degree.


• Working experience with the Enterprise Resource Planning
  (ERP) and finance system such as Oracle or SAP is desirable


• Experience with data analysis and reconciliation of financial
  data from two or more sources using Ms excel or similar tools is desirable.


• Working experience with Budgets, Accounts Payable, Accounts
  Receivable or Treasury functions is desirable.


• Experience with International Public Sector Accounting
  Standards (IPSAS) is desirable.

Languages

• English and French are the working languages of the United
  Nations Secretariat. For the post advertised, fluency in oral and written
  English is required. Knowledge of another official United Nations language
  is desirable.

How To Apply

Click Here To Apply