Finance Officer Job in Kenya

Finance Officer

Role overview

The Finance Officer is
responsible for the Academy’s payroll administration, budgetary planning and
control to ensure effective and efficient utilization of resources. The
incumbent has overall responsibility for ensuring the Academy’s statutory
compliance and cash management.

Duties and responsibilities

Payable and Receivable
Maintenance

• Vendor Reconciliation for Payments or lack of.


• Staff aging analysis and reconciliations i.e Customer Cards,
  Credit Cards, Imprest Accounts, Workshop Accounts, Travel Accounts.


• Grantee Reconciliations and Analysis.


• APTI Grant Management.


• Monthly System reconciliations Grantee, Cash and Bank.


• Passing Journals and Grantee Journals to make corrections to
  wrong system entries monthly before month end closure.

Organizational and Grant
Management

• APTI Grant Donor Reporting.


• Run monthly budget analysis reports to review budgets vs
  actuals, with trends, insights, concerns and recommendations clearly
  elaborated as requested.


• Grantee Support with reviews monitoring and General Support.


• Grantee Reconciliations and payments


• Promote accountability of grants processes, funds, compliance
  to funders requirements. Ensure they adhere to reporting timelines by
  developing and maintaining a grant tracking database to monitor the flow
  of grants from the time full grant documentation is received to the time
  the first payment is made;


• Verify reported expenses to ensure they are allowable,
  allocable, and reasonable by maintaining a comprehensive timetable for
  grant financial reporting from Grantees to the Donors and follow-up to
  ensure adherence of reporting timelines;


• Provide financial backstopping to grantees when implementing
  grants to achieve set objectives. Review of grantees reported expenses
  through cross examination of expenses and providing feedbacks;


• Analyze financial transactions to ensure that they are
  correctly charged, and financial positions provided to funders are a true
  & fair representation of financial position. Support the Head of
  Finance in reviewing and consolidating grantees financial reports for
  grants within specified donor formats, ensuring accuracy and compliance
  with Donors Requirements.


• Advise the Programme Managers and the Management on current
  financial status by ensuring accuracy and correct coding of financial
  transactions and reconciliations of grants financial reports in the
  financial system;


• Facilitate smooth, prompt (timely), and quality
  implementation of grants by preparing adhoc operating reports, analysis
  and financial statements from general and subsidiary ledgers for
  Management consumption.


• Facilitating Grant Audits and Funding to Grantees.


• Requesting Grant Funding from Donors.


• Grant Assessment and Capacity Building to Grantees where
  needed.

Accounts Administration

• Process Withholding tax in compliance with regulator’s
  standards;


• Maintain custody of the safe, petty cash and cheque books and
  ensure approved requisitions for staff travel and purchase office supplies
  are disbursed in time.


• Perform monthly bank and cash reconciliations.


• Invoicing and Disbursement of vendor payments within the
  negotiated credit period and ensure all the requisite documents such as
  invoices and delivery notes are provided prior to the remittance of
  payment to suppliers.


• Upload Statutory payments into the NCBA portal.


• Facilitate internal and external audit processes by ensuring
  all supporting financial information required is available before
  commencement of the annual audit exercise;


• Serve as an agent of the organization to the bank and
  negotiate for suitable forex exchange rates with treasury dealers.


• Participate in Organizational Month end Closure.


• Fixed Asset Management and Custody Control.

Academic Qualifications

• Bachelor’s degree in Commerce, Accounting or its equivalent.

Professional Qualifications

• Partial completion of ACCA/CPA certifications

Experience and Knowledge

• At least 3 years’ relevant experience in Accounting with an
  NGO Set up;


• Knowledge of processing payments through online Banking
  required


• Knowledge of non-profit organization accounting regulations
  an advantage


• Computer proficiency and familiarity with a range of software
  applications including MS Excel, MS Word, and other accounting packages


• Knowledge of MS Dynamics Serenic Navigator or Ms Navision an
  added advantage

Skills /Competencies

• Sound judgment and decision-making skills.


• Capacity to build, develop and maintain partnerships and
  coordinate with a range of partners.


• Familiarity with the work and general functioning of the
  African Union, international organizations and /or the UN system.


• Proficiency in Microsoft Office i.e. Word, Excel, PowerPoint,
  MS Project, Outlook, Database


• Possess well-developed interpersonal skills


• Excellent communication skills across age groups,
  organizational levels, and partners


• Able to perform work independently with minimal supervision,
  but also work in a team


• Possess strong attention to detail and maintaining a timely
  and efficient workflow


• Have strong analytical skills and excellent organizational
  skills


• Able to prioritize, work under pressure, and multi-task


• Have unquestionable integrity, confidentiality and respect.

Languages

• Excellent knowledge of English (written and spoken)

How to Apply

Interested candidates are
encouraged to submit their application attaching the Job Application Form (JAF)
from the website, one-page cover letter and curriculum vitae/ resume.

Applications
without the Job Application Form will be disqualified.

Applications
should be sent to recruitment@aasciences.africa with
the subject Finance Officer by 25th August 2023 17:00HRS EAT. Only shortlisted
candidates will be contacted.