Procurement Coordinator Job in Kenya

Procurement Coordinator

(4 months, Maternity Cover)

Job Purpose

The Procurement
Coordinator will be responsible for making timely and cost-effective
procurement decisions for goods and services that secure value for the
organization. S/he will work with Departments to come up with procurement
plans, identify, communicate and negotiate with suppliers while setting up
deliveries and payment schedules for proactive program support to meet project
needs and requirements in compliance to Donor requirements and Feed the
Children’s policies & procedures as stipulated in the Procurement Manual.

Key Responsibilities

• Ensuring Quality assurance of goods and services procured for
  use in the organization.


• Give guidance on Budgeting contributions by ensuring
  departments capture realistic market prices during budgeting process


• Responsible for overseeing all unit staff under you train,
  delegate and guide them


• Carry out systematic research and market survey to be abreast
  with modern market intelligence


• Develop and implement standards for continuous review
  supplier performance


• Ensure Supply Chain management remains fully interlinked
  avoiding any systematic trouble shooting


• Maintain organization inventory (Assets register) ensuring
  all movable assets whose value is above USD 500 are captured


• Oversee timely tracking of departmental requests, purchases,
  receive timely systematic feedback on their requests through the document
  tracker


• Manage and guide the team on risk analysis of contract
  conditions and commercial implications on terms agreed with
  clients/suppliers


• Responsible for coordinating Tendering committee and offering
  policy and technical advice on all tendering procedures


• Drive accountability in all procurement procedures in line
  with the PPOA and relevant operating policy standards and procedures.


• Plan and coordinate section meetings to review procurement
  recommendations


• Manage and guide the performance of the team in the
  Procurement section


• Promote FEED Mission, values, strategy, and policies in
  accordance with internal management.


• Plus any other related duties as will be assigned by the
  supervisor

Key Functions

• Responsible for the process of generating purchase requests
  and orders for all FEED goods and services


• Delivering cost effective bargains for the organization


• Projecting stock levels guided by the stores management
  database system


• Reviewing supplier tenders and Bids


• Regular update of the prequalified supplier database and
  ensure onboarding/offboarding follows due process


• Manage the procurement supplier relationships and contracts
  for the organization


• Develop sourcing strategies


• Participate in preparing supplier contract terms of sales and
  risk analysis


• Custodian of accurate supplier records

Key Competencies

• Should be Organized, Time conscious and Resourceful
  Personality with an eye for detail


• Possess relevant Analytical and strategic thinking skills


• Ability to Negotiate and network in favor of the organization


• Good understanding of Local Purchasing Order system and
  related software


• High Ethical and Integrity standards of operation


• Excellent Interpersonal, communication and Leadership skills


• Focused on Managing Performance


• Energetic and Self- motivated can work with minimum
  supervision

Required Qualifications

• Bachelor’s degree in relevant field of Supplies management
  /Procurement/ (Masters preferred).


• Minimum 4 yrs. NGO experience with preferably 2years in an
  International NGO setting.


• Excellent Computer skills (Microsoft office).


• Experience in handling donor funded Supplies/Procurement.


• Excellent knowledge of stores management and warehousing.


• Knowledge of the Public Procurement and Oversight Authority
  procedures (PPOA)


• Knowledge and understanding of local market and pricing
  systems


• Good report writing and presentation skills


• Membership with KISM, CIPS or other relevant associations in
  Supplies Management.


• Ability to abide and promote FEED Ethos and Strategy

How To Apply

If you meet the above
requirements please send your application and detailed CV to: hr-kenya@feedthechildren.org